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  1. APPS
  2. Purchases
  3. Purchase Order Approval Check Lists v 19.0
  4. Sales Conditions FAQ

Purchase Order Approval Check Lists

by faOtools https://faotools.com/apps/odoo-purchase-order-approval-check-lists
Odoo

$ 36.91

v 19.0 Third Party 20
Live Preview
Apps purchases are linked to your Odoo account, please sign in or sign up first.
Versions 11.0 12.0 13.0 14.0 15.0 16.0 17.0 18.0 19.0
You bought this module and need support? Click here!
Versions 11.0 12.0 13.0 14.0 15.0 16.0 17.0 18.0 19.0
  • Description
  • Manifest
  • License
Support & Demo

Request a free demo: To see the app in action, copy this link into your browser https://faotools.com/s/w0agg3 and ask for a personalized live-preview database. No phone number or credit card required, only a short email sign-up.

Contact us: For any questions about this app, copy this link https://faotools.com/s/pxxj4k and reach the team directly.

In Short

Enterprise Community Odoo.sh

Purchase Order Approval Check Lists is an Odoo 19 Purchases app (19.0.1.0.3). The tool to make sure a purchase order is ready for the next stage. Purchase checklists. Purchase approval. Multi RFQ confirmation.

Keep procurement under control: define a checklist per purchase state and company so an RFQ cannot be confirmed, approved, locked, or cancelled until every required action is done and signed off by the right role.

Pricing

The current price of Purchase Order Approval Check Lists is 38 32 (one-time purchase for Odoo 19, all-inclusive Odoo Apps Store price). This promotional price is valid until August, 15.

No additional paid dependencies are required: the price above covers the full functionality out of the box on top of a standard Odoo installation.

Perfect for

Procurement teams

Standardize how every RFQ is checked before it becomes a purchase order - fewer costly mistakes.

Spend control

Force role-based approval on key procurement steps before an order can advance or lock.

Multi-company

Maintain a distinct checklist per company so each entity follows its own procurement rules.

State-specific checkpoints

Ready to evaluate?

Add to cart now or start with a free demo request.

To purchase the app, click the Add to Cart button at the top of this Odoo Apps Store page.

Start a free demo: https://faotools.com/s/w0agg3

Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.

  • Features
  • FAQ
  • Screenshots
  • Support & Demo free

Why teams choose it

Key benefits before you dive into the details

Per state and company

Build a checklist for each purchase state and each company - an unlimited set that matches your own procurement flow.

Blocks the state change

An RFQ cannot be confirmed, approved, locked, or cancelled until every required point is entered and approved.

Approval by role

Assign security groups per checkpoint - only authorized users can confirm, enabling multi-level and double approval.

To-do on the list

Not-yet-done checkpoints appear right on the purchase orders list - color-coded and searchable by keyword.

History & recovery

Every confirm/reset is logged; done points are restored automatically if a state changes back - unless marked 'not saved'.

Super user role

A 'Checklist Super User' can confirm any point and move any RFQ forward - ideal for managers and exceptions.

Check items per company and RFQ state

Ready to evaluate?

Add to cart now or start with a free demo request.

To purchase the app, click the Add to Cart button at the top of this Odoo Apps Store page.

Start a free demo: https://faotools.com/s/w0agg3

Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.

Where checklists kick in

Odoo scans the checklist on every state change

Ensured approval workflow

  • Check items depend on the order's company and state, so each stage has its own set
  • Odoo scans the checklist the moment a user tries to change the state
  • If a point is missing or unapproved, the RFQ cannot move forward
  • An empty checklist is always treated as passed

Typical scenarios

  • Confirming an order ('RFQ' or 'RFQ Sent' -> 'Purchase Order')
  • Triggering approval ('RFQ' or 'RFQ Sent' -> 'Approval')
  • Locking or unlocking a purchase order
  • Sending an RFQ, cancelling, or re-setting a cancelled order
User groups per purchase checkpoint
Validation error: the checklist is not approved

Ready to evaluate?

Add to cart now or start with a free demo request.

To purchase the app, click the Add to Cart button at the top of this Odoo Apps Store page.

Start a free demo: https://faotools.com/s/w0agg3

Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.

Design checklists per state and company

Match each company's procurement rules, standard or custom states

Per purchase state

Define exactly what must be done and approved before an order changes state.

  • Any number of checkpoints per state
  • Standard or custom purchase states supported
  • States without a checklist always pass

Per company

Keep each legal entity aligned with its own procurement policy.

  • A distinct checklist set per company
  • Order and prioritize points by sequence
  • Purchase managers decide what and in which order
Purchase orders' tree with check items

Ready to evaluate?

Add to cart now or start with a free demo request.

To purchase the app, click the Add to Cart button at the top of this Odoo Apps Store page.

Start a free demo: https://faotools.com/s/w0agg3

Free personalized demo. No phone number or credit card required. Free life-time updates and expert support within the major Odoo version.

Who may assign and configure check lists?

Purchase Managers can modify the value of check lists. To manage checklists go to Purchase > Configuration> Check lists.

I tried to create a purchase order and add check lists on different stages, but it moves forward even if the check list's points are not checked.

Please, make sure, that your user hasn't "Purchase Order Checklist Super User" rights. As they allow to confirm any checkpoints disregarding chosen security groups and to move any task further without fulfilling any of them.

Can I assign a particular user group (for example, purchase manager) to approve a checkpoint, so no one else could do that?

When making a checklist you can choose the user groups for each checklist's statement. Only these user groups will be able to mark the statement as done. If someone else tries to mark the statement done, then the system will not let them save it and the warning will appear.

What are the update policies of your tools?

According to the current Odoo Apps Store policies:

  • Every module bought for version 12.0 and prior gives you access to all versions up to 12.0.
  • Starting from version 13.0, every module version should be purchased separately.
  • Disregarding the version, purchasing a tool grants you a right to all updates and bug fixes within a major version.

Please note that the faOtools team does not control those policies. For all questions, please contact the Odoo Apps Store representatives directly.

How can I install your app on Odoo.sh?

The most straightforward approach is to use the Odoo store's built-in workflow:

1. Open the module's page and click the button Deploy on odoo.sh

2. After that, you will be redirected to the GitHub page. Log in to your account, then click 'Create a new repo' or use an existing one. Please ensure your repository is private. It is not permitted to publish the apps under the OPL-1 license. If necessary, create a new repo for your Odoo.sh project

3. Then, go to odoo.sh and click the Deploy button. In the pop-up window, submit the decision and click 'Continue.' This action will trigger the installation process.

These steps will install the app for your project's production branch. If you want to deploy the apps for other branches or update the module, you should undertake the following actions:

1. Upload the source code for the app from the Odoo store

2. Commit the module to a required GitHub repository. Ensure none of the app folders/files are ignored (i.e., not included in your repo's .gitignore). Repositories are automatically created by odoo.sh and may include some crucial items by default (e.g., /lib). You should upload all module directories, subdirectories, and files without exceptions

3. Deploy a target branch of the odoo.sh project or, if your settings assume that, wait until it is automatically built.

How should I install your app on my own server?
1. Unzip the source code of the purchased tools in one of your Odoo add-ons' directories;
2. Re-start the Odoo server;
3. Turn on developer mode (technical settings);
4. Update the apps' list (the apps' menu);
5. Find the app and push the button 'Activate'/'Install';
6. Follow the guidelines on the app's page if those exist.
I noticed that your app has extra add-ons. May I purchase them afterwards?

Yes, sure. Simultaneously, Odoo automatically adds all dependencies to a cart, so you should exclude previously purchased tools to avoid double payment.

I deployed your app on Odoo.sh and see warning/error in tests

A red/orange warning does not influence the app's features. Regretfully, sometimes our modules do not pass standard automatic tests since the latter assume behavior that conflicts with our app's goals. For example, we change the price calculation, while the standard Odoo module tests compare the final price to a standard algorithm.

So, first of all, please check the deployed database features. Does everything work correctly?

If you still assume that the warning influences real features, please contact us and forward full installation logs and the full list of deployed modules (including core and third-party ones).

May I buy your app from your company directly?

No, we only distribute the tools through the official Odoo apps store.

I would like to get a discount

Regretfully, we do not have the technical means to provide individual prices. 

May I install the app on my Odoo Online (SaaS) database?

No, third-party apps can not be used on Odoo Online. Unfortunately, Odoo SaaS blocks such a possibility.

Your tool has dependencies on other app(s). Should I purchase those?

Yes, our tool requires all modules marked in dependencies to work correctly. The price marked on the app page already includes all necessary dependencies.

What is the price for the module in US Dollars? Why did it change?

The price for our modules is set in euros. The Odoo store converts prices to other currencies according to its internal exchange rate. Thus, the price in US Dollars may change when the exchange rate is updated.

Procurement checklist settings per company

Check items per company and RFQ state

RFQ checklist per purchase state and company

State-specific checkpoints

Purchase approval involves various user roles

User groups per purchase checkpoint

The RFQ state can't be changed until the checklist is confirmed

Validation error: the checklist is not approved

RFQ checklists to-do on Odoo tree view

Purchase orders' tree with check items

The super rights to approve any check items and move purchase orders

Purchase checklist super user

Odoo demonstration databases (live previews)

For this app, we might provide a free personalized demo database.

To demand such a database, press the button "Live Preview" on the top of this page or copy the link https://faotools.com/s/w0agg3

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

By your request, we will prepare an individual live preview database, where you can apply any tests and check assumptions for about two weeks.

Demo database QR code

Bug reporting

If you encounter bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days of purchase and are intensely interested in improving our tools even after this period.

To send us a bug report, press the "Website" link at the top of this page and push the button "Bug Report" (the tab Support). Alternatively, copy the link https://faotools.com/s/z7qooj

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

Please include as many details as possible in your request: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).

Bug Report QR code

Public features requests and module ideas (free development)

We are strongly motivated to improve our tools and would be grateful for any feedback. If your requirements are of public use and might be efficiently implemented, the team will include those in our to-do list.

Such a to-do list is processed regularly and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.

To share ideas, press the "Website" link at the top of this page and push the button "Share Features Ideas" (the tab Support). Alternatively, copy the link https://faotools.com/s/cib00f

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

Module Ideas QR code

Questions and misc issues

Feel free to contact us with any other concerns, doubts, or questions: press the "Website" link at the top of this page and push the button "Raise Question" (the tab Support). Alternatively, copy the link https://faotools.com/s/pxxj4k

You do not need a phone number or credit card to contact us. You should only pass a short email sign-up, which does not take more than 30 seconds.

Questions QR code

About the team

faOtools (faotools.com, former odootools.com) is the developers and business analysts team that helps you extend Odoo's potential. Since 2012, we have worked side by side with end users for whom Odoo is the primary business tool, turning their real needs into ready-to-use apps.

Trusted since 2012

More than a decade focused on Odoo. Many customers have relied on faOtools since Odoo v8, upgrade after upgrade.

102 published apps

102 apps published and maintained on the Odoo Apps Store, covering a wide range of real business needs.

Approved by real users

Our tools are built and hardened with feedback from companies running Odoo in production, and carry strong five-star ratings on the Odoo Store.

Free lifetime support

Free support and bug fixes for the entire lifetime of the Odoo major version you purchased - no recurring support fee.

Free live demos

Try most tools on a live demo database before you buy, so you know exactly what you are getting.

Compatible with core Odoo

Our modules complement standard Odoo apps and follow Odoo's philosophy - they extend the core, they never fight it.

Ready to use out of the box

Designed around real-life scenarios with clean defaults and clear documentation - install and start using them right away.

OPL-1 and AI-friendly

Distributed under the Odoo Proprietary License: you may build your own modules - including AI-assisted adaptations - on top of ours as a dependency.

Open to your ideas

Share a request. If it is useful for everyone, we often add the feature to the app at no extra cost.

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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Purchase (purchase)
• Invoicing (account)
• Discuss (mail)
Lines of code 571
Technical Name purchase_order_checklist
LicenseSee License tab
Websitehttps://faotools.com/apps/odoo-purchase-order-approval-check-lists
Odoo Proprietary License v1.0

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IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM,
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