| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) • Contacts (contacts) • Employees (hr) |
| Community Apps Dependencies | Show |
| Lines of code | 5399 |
| Technical Name |
schoolos_fees_accounting |
| License | OPL-1 |
| Website | https://bbtech.ae/ |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) • Contacts (contacts) • Employees (hr) |
| Community Apps Dependencies | Show |
| Lines of code | 5399 |
| Technical Name |
schoolos_fees_accounting |
| License | OPL-1 |
| Website | https://bbtech.ae/ |
This is a dependent SchoolOS application. It runs on top of the main SchoolOS app (the unified data model, roles and portals). Get the complete SchoolOS bundle - every module, every portal, every report - in a single license.
| This app: USD 297.38 Complete Bundle: USD 12,500 View Complete SchoolOS Bundle → |
SchoolOS - Fees & Accounting
School fee management Odoo for GCC schools - Fee Structures | Student Fee Plans | Employer-Billed Invoices | Discounts | Scholarships | Receipts | Dunning | Refunds | fee accounting
SchoolOS Fees & Accounting is a complete school fee management Odoo 19 module built for GCC schools. Define fee structures per academic year and grade, generate student fee plans and invoices, bill employers against an LPO, and apply sibling, staff-child and merit discounts plus scholarships. Post invoices straight into Odoo accounting with standard tax handling, register receipts, track outstanding balances, run automated dunning reminders and issue credit-note refunds - all on the same student records as the rest of SchoolOS.
Who is this for?
- Schools and school groups billing tuition and term fees
- Bursars, accountants and finance officers
- Schools with employer-sponsored / corporate-billed students
- Admissions teams handling discounts and scholarships
- Schools needing structured fee invoicing and receipts
- Parents viewing statements and paying online via the portal
- Odoo consultants and developers extending the suite
Key Benefits
Complete School Fee Management for Odoo
Fee structures, fee plans, invoices, discounts, scholarships, receipts, dunning and refunds in one place - purpose-built school fee management for Odoo schools.
fee accounting-Ready Accounting
taxable fee components map to income accounts and taxes, and post straight into Odoo journals as real customer invoices.
Employer-Billed Invoicing
Bill a sponsoring employer against an LPO / PO number instead of the parent, with the billing partner resolved automatically.
Outstanding & Dunning Control
Live amount-due tracking, overdue flagging and a multi-level dunning log keep collections accountable and on time.
Feature Highlights
Fee Structures
Build fee structures per academic year, grade level and curriculum with tuition, lab, sports, library, transport, activity and exam components.
Student Fee Plans
Assign yearly, term-wise, monthly, six-monthly, custom or employer-billed plans to each student from the chosen fee structure.
Fee Invoices
Generate fee invoices with line items, taxes and totals, then post them to Odoo accounting as real customer invoices.
Odoo Accounting & Receipts
Mark fee components taxable and map them to income accounts and Odoo taxes for school fee invoicing.
Employer-Billed Plans
Route invoices to a sponsoring employer with an LPO / PO number for corporate and embassy-funded students.
Discount Rules
Apply sibling, staff-child, merit, financial and promotional discounts as a percentage or flat amount, with optional approval.
Scholarships
Manage merit, financial-aid, alumni-fund and special scholarships through a draft → approved → disbursed workflow with documents.
Receipts & Payments
Register payments against invoices; paid and due amounts sync from the linked account move to keep balances accurate.
Outstanding Tracking
Computed amount-due and overdue flagging surface unpaid balances per student, partner and billing period.
Dunning Reminders
A multi-level dunning log records reminders by days overdue and channel (email, SMS, WhatsApp) for every overdue invoice.
Late-Fee Rules
Configure late-fee rules per structure as a flat amount or percentage applied a set number of days after the due date.
Refunds & Credit Notes
Submit, approve and post fee refunds as accounting credit notes, fully linked back to the original invoice.
End-to-End Workflow
1 | Build a fee structure per academic year, grade and curriculum, with taxable fee components mapped to income accounts |
2 | Assign each student a fee plan - term-wise, monthly or employer-billed against an LPO number |
3 | Generate the fee invoice, apply discounts and scholarships, and confirm |
4 | Post to Odoo accounting with standard taxes, then register receipts as payments come in |
5 | Track outstanding balances; overdue invoices trigger dunning reminders and late-fee rules |
6 | Issue refunds as approved credit notes and export statements and outstanding-fee reports |
Screenshots
Role-Based Experience
Bursar / Finance Officer
Builds fee structures and plans, posts invoices, registers receipts and runs dunning and outstanding reports.
Accountant
Reconciles fee invoices and credit-note refunds in Odoo journals with standard taxes.
Admissions / Discount Approver
Reviews and approves discounts and scholarships through their submit-and-approve workflows.
Parent
Views fee statements and outstanding balances and pays online through the SchoolOS parent portal.
Reports & Dashboards
- Fee Statement (PDF) with a filter wizard by student, partner, state and due date
- Outstanding Fees (XLSX) export of unpaid and overdue balances
- Parent Ledger (XLSX) export per billing partner
- Fee invoice analytics with graph and pivot views
- Collection-rate dashboard tiles (paid vs. total)
- Dunning / reminder log by level, days overdue and channel
- Discount, scholarship and refund (credit-note) registers
Integrates with SchoolOS
This application is part of the SchoolOS suite and requires the main SchoolOS application (the unified data model, roles and portals). SchoolOS - Fees & Accounting plugs into the same student / staff / academic records and the Student / Teacher / Parent / Manager portals, so every action updates one source of truth and role-based access is enforced consistently. Get the complete suite here:
Technical Quality
- Role-based and record-rule access control
- Multi-school and multi-curriculum ready
- Portal-ready (Student, Teacher, Parent, Manager)
- Dashboard-ready with KPI tiles
- Report-ready (PDF + XLSX)
- Clean, extendable Odoo 19 architecture
- Runs on Odoo Community and Enterprise
- Deploy on Odoo.sh or on-premises
Customisation, Implementation & Mobile Apps
Customisation & Implementation: Binary Bridge Technology Services provides full customisation, configuration, data migration, training and on-the-ground implementation for SchoolOS. To scope your rollout, contact us at odoo@bbtech.ae or WhatsApp +971 56 128 6321.
Native iOS & Android mobile apps for all SchoolOS portals are available as a separate add-on (not included in the suite license). See the main SchoolOS listing for mobile-app pricing and options.
Built for GCC & international schools
SchoolOS is a unified school-management platform for the Gulf and international K-12 market - multi-curriculum (CBSE | IB | British | American | MOE | Cambridge), multi-school and multi-currency, with Arabic / RTL interfaces and an optional Hijri calendar. It runs entirely on Odoo 19 Community or Enterprise, on Odoo.sh or on-premises, with full Odoo accounting built in. Built and tested for GCC schools - and fully usable by any school worldwide.
Why SchoolOS vs the alternatives
How an integrated, GCC-ready Odoo suite compares with a generic SIS or a stack of spreadsheets and point tools.
| Capability | SchoolOS | Generic SIS | Spreadsheets / point tools |
|---|---|---|---|
| Single unified student / staff record across every module | ✓ | - | - |
| Multi-school & multi-company scoping with record rules | ✓ | partial | - |
| Role-based Student / Parent / Teacher / Admin portals | ✓ | partial | - |
| Fees & accounting that post to Odoo | ✓ | - | - |
| Arabic / RTL interface + Hijri calendar option | ✓ | - | - |
| Runs on Odoo 19 Community & Enterprise | ✓ | partial | n/a |
| Multi-curriculum (CBSE / IB / British / American / MOE) | ✓ | partial | - |
| One vendor, one stack, audited ISO processes | ✓ | - | - |
Frequently asked questions
About Binary Bridge
Binary Bridge Technology Services is an Odoo implementation and product partner based in the United Arab Emirates. We have delivered solutions across 36+ industries, implemented for 256+ clients, and bring 10+ years of Odoo ERP implementation and development experience. Every engagement follows audited quality and data-security processes.
Ready to bring your school online?
Talk to Binary Bridge for implementation, customisation and on-the-ground rollout support - or get the Complete SchoolOS Bundle now.
Also included in this app
More capabilities that ship in this module - all part of the one SchoolOS licence.
- Nightly auto-reconciliation keeps every invoice's paid / outstanding status in lock-step with Odoo accounting
- Optional auto-post - confirming an invoice posts it straight to the sales journal
- Approved discounts and scholarships post as real credit lines on the customer invoice
- Company-wide fee-component → income-account mapping for clean GL coding
This app is sold only as part of the complete SchoolOS bundle
Every SchoolOS module is built on the shared SchoolOS core and works together as one system - installed on its own, a single app has limited use. To get the full, integrated value, purchase the complete SchoolOS suite (one unified licence, USD 12,500) rather than this module alone.
Get the Complete SchoolOS Suite →Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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