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Rental Management with Website
This Website Rental Management app provides a complete online rental experience connected with the Rental Management backend. Customers can browse rentable products with images, descriptions, hourly, daily, weekly and monthly prices, live availability and out-of-stock status. They can select rental dates, duration, quantity, invoice type and additional requirements, while the system automatically calculates the estimated rental amount and prevents date overlaps or quantity overbooking. Submitted requests are created as rental quotations and can generate invoices, delivery orders and serial or lot-based equipment movements after confirmation. Customers can track rental orders, invoices, payments, assigned equipment and replacement requests through the portal, while rental teams can approve replacements, manage maintenance units and maintain complete product replacement and stock-transfer history.
Features
Screenshots
Support
Service
Features
Online Rental Request Form
Customers can submit rental requests directly from the website using a professional and user-friendly form. The form displays product images, descriptions, rental prices, available quantities, customer details, rental duration, invoice type and additional requirements.
Real-Time Product Availability
The app calculates product availability according to the selected rental dates, existing bookings and equipment maintenance status. Customers can immediately see available quantities or an out-of-stock message before submitting their request.
Date Overlap and Overbooking Prevention
The system checks overlapping rental periods and prevents customers from requesting more units than are available. The rental request button is automatically disabled when the selected quantity exceeds the available stock.
Customer Rental Portal
Customers can access their rental orders through a dedicated portal section. They can review rental products, serial or lot numbers, rental dates, order status, invoice details, amounts and submitted replacement requests.
Website Product Replacement Requests
Customers can request replacement of damaged or problematic rental equipment directly from the portal. They can select the affected product and serial number, choose a replacement reason, add an issue description and track the request status after submission.
Screenshot
Rental Management
This Website Rental Management app extends the Rental Management backend application with a complete online rental experience. The backend app manages rental products, pricing, rental orders, invoices, deliveries, product replacements, serial or lot tracking, maintenance status, availability checks and rental operations. Install the Rental Management app first to configure and manage the complete internal rental workflow.
https://apps.odoo.com/apps/modules/19.0/eg_rental_management
1.) Select Rental Products with Live Availability
Customers can select rental equipment directly from the website rental form using a visual product dropdown. Each product displays its image and real-time available quantity for the selected rental period, while unavailable items are clearly marked as Out of Stock. The page also loads customer details automatically, shows rental pricing, accepts additional requirements, calculates the estimated rental amount, and allows the customer to submit the rental request.
Navigation : Website → Rental Order
2.) Configure Rental Duration, Pricing, and Requirements
Customers can review the selected products hourly, daily, weekly, and monthly rental rates before placing a request. They can choose the rental start date, duration, duration type, required quantity, and invoice type, while also adding special instructions or additional requirements. The system automatically calculates the estimated rental amount based on the selected rate, duration, and quantity before the request is submitted.
Navigation : Website → Rental Order
3.) Confirm Successful Rental Request Submission
After submitting the rental form, customers receive a clear confirmation that their request has been recorded successfully. The page displays the rental reference, selected product, current quotation status, start date, and end date for easy verification. Customers can open the submitted rental request for further tracking or quickly create another rental request.
Navigation : Website → Rental Order → Submit Rental Request
4.) Access Rental Orders from the Customer Portal
The customer portal includes a dedicated Rental Orders section where logged-in customers can access and track their rental requests. Customers can review rental dates, current order status, replacement request progress, and other related rental information from one centralized portal menu.
Navigation : Website → My Account
5.) Review Complete Rental Request Details
Customers can open an individual rental order to review its complete details, including rented products, assigned lot or serial numbers, quantities, rental rates, and line amounts. The rental summary displays the selected dates, duration, invoice type, untaxed amount, taxes, and total amount. Additional customer requirements are also shown, while replacement requests remain available only after the rental is confirmed.
Navigation : Website → My Account → Rental Orders
6.) Review and Confirm Website Rental Requests
Website rental requests are automatically created in the backend as rental quotations and clearly identified by the Website Request ribbon. Rental staff can review the customer, rental dates, invoice type, assigned warehouse, selected products, lot or serial numbers, quantities, rental rates, and calculated invoice amounts. After verifying the request and product availability, the user can click Confirm Rental to proceed with the rental, invoice, and delivery workflow.
Navigation : Sales → Rental → Rental Order
7.) Manage Confirmed Rentals with Related Documents
Once the rental is confirmed, the order moves to the Confirmed Rental stage and automatically provides access to its related invoice and delivery order through smart buttons. Rental staff can close the rental, replace rented equipment, or extend and renew the rental period directly from the order. The activity history records the confirmation along with the generated invoice and delivery references for complete operational tracking.
Navigation : Sales → Rental → Rental Order
8.) Review the Generated Customer Invoice
Confirming the rental automatically creates and posts a customer invoice using the rental products, quantities, descriptions, taxes, and calculated invoice amounts. Rental staff can review the complete invoice total, payment status, invoice date, and due date from the standard Odoo invoice form. The invoice can also be sent, printed, previewed, paid, or converted into a credit note when required.
Navigation : Sales → Rental → Rental Order → Invoices
9.) Validate the Rental Equipment Delivery
A delivery order is automatically created when the rental is confirmed, carrying the rented products, requested quantities, customer delivery address, scheduled date, and source rental reference. Warehouse staff can review product availability and assigned operations before clicking Validate to complete the equipment dispatch. This ensures the physical delivery remains fully connected to the original rental order for accurate inventory and rental tracking.
Navigation : Sales → Rental → Rental Order → Delivery Orders
10.) Access Rental Invoices from the Customer Portal
Customers can access all invoices generated from their confirmed rental orders through the Your Invoices section of the portal. This centralized page allows them to review invoice amounts and payment status, open invoice details, download invoice documents, and complete online payments when a payment provider is available.
Navigation : Website → My Account
11.) Review Rental Invoices and Pay Online
The customer portal displays all rental-related invoices with their invoice number, invoice date, due date, outstanding amount, and current payment status. Customers can identify invoices awaiting payment and use the Pay Now button to proceed directly to the online payment page. Sorting and filtering options make it easier to locate and manage multiple invoices.
Navigation : Website → My Account → Your Invoices
12.) View, Download, and Pay the Rental Invoice
Customers can open a rental invoice to review the complete document, including company and customer information, rental reference, invoice dates, product descriptions, quantities, unit prices, taxes, and the final amount due. The portal provides quick options to download the invoice or complete the outstanding payment using the Pay Now button. Customers can also communicate with the rental team through the invoice communication history.
Navigation : Website → My Account → Your Invoices
13.) Request Product Replacement for a Confirmed Rental
After a rental order reaches the Confirmed Rental stage, customers can request a replacement for rented equipment directly from the portal. The Request Product Replacement button appears on the rental detail page alongside the current order status. Customers can review the assigned products, serial or lot numbers, rental dates, charges, and additional requirements before starting the replacement request.
Navigation : Website → My Account → Rental Orders
14.) Select the Rental Product for Replacement
Customers can select the exact rented product and assigned lot or serial number that requires replacement. The selection list displays only equipment linked to the current confirmed rental order, helping customers identify the affected unit accurately. After choosing the product, the customer can describe the issue and submit the replacement request to the rental team for review.
Navigation : Website → My Account → Rental Orders
15.) Submit the Product Replacement Request
Customers can choose a replacement reason, such as Damaged Product, and provide a detailed description of the issue affecting the rented equipment. The request remains linked to the selected rental product and its assigned lot or serial number for accurate identification. Clicking Send Replacement Request submits the issue to the rental team for backend review and approval.
Navigation : Website → My Account → Rental Orders
16.) Track Submitted Product Replacement Requests
After submission, the portal displays a confirmation message and adds the replacement request to the rental order. Customers can review the request reference, affected product, replacement reason, request date, and current processing status. Newly submitted requests appear with the New status, allowing customers to track progress until the rental team approves, completes, or rejects the request.
Navigation : Website → My Account → Rental Orders
17.) Manage Website Replacement Requests
Rental staff can view and manage all product replacement requests submitted through the customer portal. The list displays the request reference, rental order, customer, product, lot or serial number, replacement reason, request date, responsible user, and current status. Requests can be filtered by stages such as New, helping the rental team quickly review and process pending replacement issues.
Navigation : Sales → Rental → Replacement Requests
18.) Review and Approve a Replacement Request
Rental staff can review the complete replacement request, including the related rental order, customer, affected product, lot or serial number, replacement reason, customer description, website, request date, and responsible user. Internal processing notes can also be added for operational reference. The request can be rejected or approved using Approve & Open Rental Order, which changes the request status and opens the original rental order so the replacement process can continue.
Navigation : Sales → Rental → Replacement Requests
19.) Open the Rental Order for Product Replacement
After approving a website replacement request, the system opens the related confirmed rental order and records the approval in the activity history. Rental staff can use the original Replace Product button to begin replacing the affected equipment while preserving the existing rental workflow. Smart buttons provide quick access to related invoices, delivery orders, and replacement requests for complete operational tracking.
Navigation : Sales → Rental → Replacement Requests → Open Rental Order
20.) Replace Rented Equipment and Assign a New Serial Number
The Product Replace wizard displays every product delivered with the rental order, including its existing lot or serial number and delivered quantity. Rental staff can choose the affected line, set the operation to Replace, select the replacement product, and assign its new lot or serial number. Clicking Replace Product processes the equipment exchange while keeping the replacement linked to the original rental order.
Navigation : Sales → Rental → Replacement Requests → Open Rental Order
21.) Review the Complete Product Replacement History
The Replace Products History tab records every equipment replacement completed for the rental order. It displays the original product and lot or serial number, replacement product and new lot or serial number, replaced quantity, replacement date, and the user who processed the exchange. This permanent history provides clear traceability of all product replacements performed during the rental period.
Navigation : Sales → Rental → Rental Order
22.) Track Original, Replacement, and Return Transfers
The rental order keeps all related stock transfers together for complete equipment movement tracking. The list includes the original rental delivery, the delivery of the replacement equipment, and the return transfer for the replaced unit. Each transfer is clearly identified through its source document and displays the customer, company, scheduled date, reference, and current status.
Navigation : Sales → Rental → Rental Order
23.) View Updated Equipment After Product Replacement
After the replacement is processed, the customer portal automatically updates the affected rental line with the newly assigned lot or serial number. Customers can confirm which replacement unit is currently linked to their rental and review the approved replacement request below the product details. The rental dates, charges, invoice information, and original order reference remain unchanged, providing a continuous and transparent rental history.
Navigation : Website → My Account → Rental Orders
24.) View Equipment Currently Under Maintenance
Rental staff can access a dedicated list of equipment units currently marked as under maintenance. The view displays each lot or serial number together with its product, internal reference, creation date, company, and scheduled activities. Keeping unavailable equipment in this centralized list helps prevent damaged or serviced units from being included in website availability and new rental requests.
Navigation : Sales → Rental → Maintenance
25.) Mark a Rental Unit as Under Maintenance
Rental staff can open an individual lot or serial number and enable the Under Maintenance option from the Equipment Rental tab. The record also displays the related product, on-hand quantity, company, stock location, cost information, and traceability details. Once marked under maintenance, the specific equipment unit is excluded from available rental quantities until the option is cleared.
Navigation : Sales → Rental → Maintenance
26.) Prevent Overbooking for Overlapping Rental Dates
The system checks equipment availability according to the selected rental start date, duration, and existing rental bookings. When the chosen period overlaps with another rental, the available quantity is automatically reduced to reflect only the remaining units. If the customer requests more equipment than the available quantity, the Submit Rental Request button is disabled, preventing duplicate bookings and rental over-allocation.
Navigation : Website → Rental Order
27.) Restore Product Availability for Non-Overlapping Dates
Product availability is recalculated automatically whenever the customer changes the rental start date or duration. When the selected period does not overlap with existing rental bookings, previously reserved equipment becomes available again and the displayed quantity increases accordingly. Customers can then enter a quantity within the available limit and submit the rental request without affecting existing bookings.
Navigation : Website → Rental Order
28.) Block Rental Requests That Exceed Available Quantity
The rental form compares the customers requested quantity with the available equipment quantity for the selected rental period. When the requested quantity is greater than the available quantity, the estimated amount may still update, but the Submit Rental Request button remains disabled. This validation prevents customers from submitting unavailable quantities and protects the business from stock shortages and overbooking.
Navigation : Website → Rental Order
User Guide
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Suggested Products
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Website (website)
• Discuss (mail) • Inventory (stock) • Invoicing (account) • Purchase (purchase) • Sales (sale_management) |
| Community Apps Dependencies | Show |
| Lines of code | 6352 |
| Technical Name |
eg_rental_management_website |
| License | OPL-1 |
| Website | http://www.inkerp.com |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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