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Rental Management with Website
This Website Rental Management app provides a complete online rental experience connected with the Rental Management backend. Customers can browse rentable products with images, descriptions, hourly, daily, weekly and monthly prices, live availability and out-of-stock status. They can select rental dates, duration, quantity, invoice type and additional requirements, while the system automatically calculates the estimated rental amount and prevents date overlaps or quantity overbooking. Submitted requests are created as rental quotations and can generate invoices, delivery orders and serial or lot-based equipment movements after confirmation. Customers can track rental orders, invoices, payments, assigned equipment and replacement requests through the portal, while rental teams can approve replacements, manage maintenance units and maintain complete product replacement and stock-transfer history.
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Features
Online Rental Request Form
Customers can submit rental requests directly from the website using a professional and user-friendly form. The form displays product images, descriptions, rental prices, available quantities, customer details, rental duration, invoice type and additional requirements.
Real-Time Product Availability
The app calculates product availability according to the selected rental dates, existing bookings and equipment maintenance status. Customers can immediately see available quantities or an out-of-stock message before submitting their request.
Date Overlap and Overbooking Prevention
The system checks overlapping rental periods and prevents customers from requesting more units than are available. The rental request button is automatically disabled when the selected quantity exceeds the available stock.
Customer Rental Portal
Customers can access their rental orders through a dedicated portal section. They can review rental products, serial or lot numbers, rental dates, order status, invoice details, amounts and submitted replacement requests.
Website Product Replacement Requests
Customers can request replacement of damaged or problematic rental equipment directly from the portal. They can select the affected product and serial number, choose a replacement reason, add an issue description and track the request status after submission.
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1.) Select Rental Products with Live Availability
Customers can select rental equipment directly from the website rental form using a visual product dropdown. Each product displays its image and real-time available quantity for the selected rental period, while unavailable items are clearly marked as Out of Stock. The page also loads customer details automatically, shows rental pricing, accepts additional requirements, calculates the estimated rental amount, and allows the customer to submit the rental request.
Navigation : Website → Rental Order
2.) Configure Rental Duration, Pricing, and Requirements
Customers can review the selected products hourly, daily, weekly, and monthly rental rates before placing a request. They can choose the rental start date, duration, duration type, required quantity, and invoice type, while also adding special instructions or additional requirements. The system automatically calculates the estimated rental amount based on the selected rate, duration, and quantity before the request is submitted.
Navigation : Website → Rental Order
3.) Confirm Successful Rental Request Submission
After submitting the rental form, customers receive a clear confirmation that their request has been recorded successfully. The page displays the rental reference, selected product, current quotation status, start date, and end date for easy verification. Customers can open the submitted rental request for further tracking or quickly create another rental request.
Navigation : Website → Rental Order → Submit Rental Request
4.) Access Rental Orders from the Customer Portal
The customer portal includes a dedicated Rental Orders section where logged-in customers can access and track their rental requests. Customers can review rental dates, current order status, replacement request progress, and other related rental information from one centralized portal menu.
Navigation : Website → My Account
5.) Review Complete Rental Request Details
Customers can open an individual rental order to review its complete details, including rented products, assigned lot or serial numbers, quantities, rental rates, and line amounts. The rental summary displays the selected dates, duration, invoice type, untaxed amount, taxes, and total amount. Additional customer requirements are also shown, while replacement requests remain available only after the rental is confirmed.
Navigation : Website → My Account → Rental Orders
6.) Review and Confirm Website Rental Requests
Website rental requests are automatically created in the backend as rental quotations and clearly identified by the Website Request ribbon. Rental staff can review the customer, rental dates, invoice type, assigned warehouse, selected products, lot or serial numbers, quantities, rental rates, and calculated invoice amounts. After verifying the request and product availability, the user can click Confirm Rental to proceed with the rental, invoice, and delivery workflow.
Navigation : Sales → Rental → Rental Order
7.) Manage Confirmed Rentals with Related Documents
Once the rental is confirmed, the order moves to the Confirmed Rental stage and automatically provides access to its related invoice and delivery order through smart buttons. Rental staff can close the rental, replace rented equipment, or extend and renew the rental period directly from the order. The activity history records the confirmation along with the generated invoice and delivery references for complete operational tracking.
Navigation : Sales → Rental → Rental Order
8.) Review the Generated Customer Invoice
Confirming the rental automatically creates and posts a customer invoice using the rental products, quantities, descriptions, taxes, and calculated invoice amounts. Rental staff can review the complete invoice total, payment status, invoice date, and due date from the standard Odoo invoice form. The invoice can also be sent, printed, previewed, paid, or converted into a credit note when required.
Navigation : Sales → Rental → Rental Order → Invoices
9.) Validate the Rental Equipment Delivery
A delivery order is automatically created when the rental is confirmed, carrying the rented products, requested quantities, customer delivery address, scheduled date, and source rental reference. Warehouse staff can review product availability and assigned operations before clicking Validate to complete the equipment dispatch. This ensures the physical delivery remains fully connected to the original rental order for accurate inventory and rental tracking.
Navigation : Sales → Rental → Rental Order → Delivery Orders
10.) Access Rental Invoices from the Customer Portal
Customers can access all invoices generated from their confirmed rental orders through the Your Invoices section of the portal. This centralized page allows them to review invoice amounts and payment status, open invoice details, download invoice documents, and complete online payments when a payment provider is available.
Navigation : Website → My Account
11.) Review Rental Invoices and Pay Online
The customer portal displays all rental-related invoices with their invoice number, invoice date, due date, outstanding amount, and current payment status. Customers can identify invoices awaiting payment and use the Pay Now button to proceed directly to the online payment page. Sorting and filtering options make it easier to locate and manage multiple invoices.
Navigation : Website → My Account → Your Invoices
