Odoo Mining & Quarry Business Suite | Odoo ERP for Mining & Quarry Operations

Odoo Mining Operations Management Suite | Odoo Mining Industry Automation Suite

Control, Compliance & Costing for Modern Mining | Digitize Your Mining Operations with Odoo

The Mining Operation Management module is a comprehensive solution designed to streamline and digitize end to end mining activities. It integrates project planning, tender management, job estimation, inspections, compliance tracking, and financial processes into a single unified platform. By connecting every stage from exploration to execution and reporting this module ensures better coordination, improved visibility, and efficient control over complex mining operations.

Overall Purpose

The primary purpose of this module is to centralize and automate mining workflows, enabling organizations to manage operations more efficiently while maintaining safety, compliance, and cost control. It helps decision makers monitor project progress in real time,ensure that every operational step follows defined standards and regulations.

Scope of Module

This module covers a wide range of mining operations, including project management, tender and bid handling, job estimation, material and labor planning, risk and incident management, inspections, lab testing, compliance tracking, and financial processes like invoicing and cost analysis. It also supports subcontractor management, procurement workflows, and change order handling, making it suitable for both small scale and large scale mining projects.

Real World Problem It Solves

In real world mining operations, processes are often fragmented across multiple systems or managed manually, leading to inefficiencies, delays, and lack of transparency. Tracking compliance, managing risks and maintaining accurate cost control become challenging. This module eliminates these issues by providing a structured, automated system that improves visibility, reduces errors, ensures regulatory compliance, and enhances overall operational efficiency.

Types of Mining Projects Managed:

• Open Pit Mining Projects
• Underground Mining Projects
• Quarry and Surface Mining Projects
• Coal Mining Projects
• Mineral Exploration Projects
• Mine Development and Expansion Projects
• Drilling and Blasting Projects
• Ore Extraction and Hauling Projects
• Crushing and Processing Plant Projects
• Mine Rehabilitation and Closure Projects
• Mining Safety and Compliance Projects
• And other mining project types based on organizational needs

Industries Covered in Mining Operations:

• Mining Companies involved in mineral extraction and production
• EPC Contractors handling mining and processing projects
• Metal and Mineral Processing Industries
• Coal and Energy Sector Companies
• Exploration and Geological Survey Organizations
• Mining Equipment and Service Providers
• Logistics and Material Handling Companies in mining sector
• Government and Public Sector Mining Departments
• Industrial companies managing captive mining operations
• And other related industries involved in mining operations and mineral development

Main Features of Mining Operations Management Module

• Project and Bid Management

The Project and Bid Management feature in Odoo enables organizations to efficiently handle the complete lifecycle of mining projects, from tender participation to project execution. It allows users to manage bid submissions, track tender details, and evaluate opportunities based on technical and financial feasibility. Once a bid is awarded, the system seamlessly converts it into a structured project, ensuring smooth transition and execution. This integrated approach improves planning, enhances visibility, and ensures better control over timelines and costs across mining operations.

Key Points :
• End to End Tender and Bid Management
• Bid Evaluation and Opportunity Tracking
• Seamless Conversion from Bid to Project
• Centralized Project Planning and Execution
• Improved Cost Management
• Enhanced Visibility and Workflow Control


• Detailed Job Costing and Estimation

The Detailed Job Costing and Estimation feature enables organizations to accurately plan and estimate the total cost involved in mining operations before execution. It allows us to define material requirements, labor costs, and overhead expenses in a structured manner, ensuring precise budgeting and financial control. The system supports multiple estimation lines, including materials, labor, and overheads, along with additional notes and approval workflows. Once approved, estimations can be directly converted into quotations, ensuring a seamless transition from planning to sales and execution.

Key Points :
• Material, Labour, and Overhead Cost Estimation
• Structured Job Cost Planning
• Accurate Budgeting and Financial Control
• Estimation Approval Workflow
• Conversion to Sales Quotation
• Improved Cost Transparency and Decision Making


• Lab Test Management

The Lab Test Management feature enables efficient handling of laboratory testing processes for mining materials and samples. It allows us to create and manage lab tests, define test parameters, and record observations through structured control lines. The system supports generating lab results with detailed formulas, calculations, remarks, and issue tracking, ensuring accurate analysis and quality control. This helps in evaluating mineral composition, grade, and suitability for mining operations while maintaining compliance with industry standards.

Key Points :
• Lab Test Creation and Management
• Control Test Lines with Result Generation
• Formula Based Calculation and Analysis
• Remark and Issue Tracking
• Quality Control and Compliance Support
• Accurate Mineral Evaluation and Reporting


• Integrated Compliance, Certification and licence Control

This feature provides a unified system to handle inspections, compliance validations, certifications, licenses, permits, environmental and waste regulations within mining operations. It enables organizations to ensure that all activities are aligned with legal, safety, and environmental standards through structured workflows. Users can perform inspections, generate certificates and licenses based on stage configurations, and manage permits along with environmental and waste compliance requirements. The system enhances operational transparency, ensures regulatory adherence, and supports sustainable mining practices by integrating all compliance related processes into a single streamlined platform.

Key Points :
• End to End Inspection and Compliance Control
• Automated Certificate and License Generation
• Permit and Regulatory Approval Tracking
• Environmental and Waste Compliance Integration
• Stage Based Workflow Configuration
• Centralized Compliance Documentation and Monitoring
• Supports Safety, Legal, and Sustainability Standards


• Comprehensive Job Cost Analysis

This feature provides a detailed and structured approach to tracking and analyzing the total cost of mining operations through job cost sheets. It enables users to capture material consumption, labor efforts, and overhead expenses, offering complete visibility into planned versus actual costs. By integrating timesheets and vendor bills, the system ensures accurate cost monitoring and financial control throughout the project lifecycle. This helps organizations optimize reduce cost overruns and improve overall profitability.

Key Points :
• Material, Labour, and Overhead Cost Tracking
• Planned vs Actual Cost Analysis
• Integration with Timesheets and Vendor Bills
• Accurate Job Cost Monitoring
• Improved Budget Control and Profitability
• Centralized Cost Data Management


• Internal Job Execution and Operational Control System

This feature provides a centralized system to manage and execute internal job orders within mining operations, covering key aspects such as material requisitions, risk management, incident tracking, inspections, and internal notes. It enables users to efficiently plan material requirements, monitor potential risks, and record incidents with proper tracking and resolution workflows. The integration of inspection processes ensures that all activities meet safety and quality standards, while internal notes help maintain clear communication and documentation. This unified approach enhances operational efficiency, safety compliance, and real time decision making across job execution stages.

Key Points :
• Material Requisition Planning and Tracking
• Integrated Risk Register Management
• Incident Creation and Monitoring
• Inspection and Compliance Checks
• Centralized Internal Notes and Communication
• Improved Safety and Operational Control
• Real Time Job Execution Visibility


• Progress Billing and IPC Management

The Progress Billing and IPC Management System enables organizations to efficiently manage Interim Payment Certificates (IPC) for completed work in mining projects. It allows users to generate IPCs based on job progress, BOQ lines, and completed quantities, ensuring accurate billing and financial tracking. The system supports seamless integration with sales orders and facilitates the creation of customer invoices directly from IPCs. Additionally, it manages retention amounts and ensures proper financial control throughout the billing cycle, improving transparency and cash flow management.

Key Points :
• IPC Creation Based on Work Progress
• BOQ Based Quantity and Billing Management
• Direct Customer Invoice Generation
• Retention Amount Tracking and Management
• Integration with Sales Orders
• Improved Billing Accuracy and Transparency
• Enhanced Cash Flow Control


• Retention Management

This feature enables efficient management of retention amounts withheld during project billing cycles in mining operations. It allows organizations to track retained amounts from customer invoices, manage their release based on project milestones or contractual terms, and maintain accurate financial records. The system ensures transparency in retention handling by linking retention entries with invoices and providing easy access to release actions, improving financial control and compliance.

Key Points :
• Retention Amount Tracking from Invoices
• Linked Retention Entries with Customer Billing
• Retention Release Based on Milestones
• Improved Financial Transparency and Control
• Integration with IPC and Invoice Workflow
• Accurate Record Keeping and Compliance


• Subcontractor Job Order Handling

This feature enables efficient management of subcontractor job orders by integrating procurement processes and deliverable tracking within mining operations. It allows users to define subcontracted work, manage purchase order lines, and generate purchase orders directly from job orders. Additionally, it ensures clear tracking of deliverables, helping organizations monitor subcontractor performance, material supply, and work completion status. This streamlined approach improves coordination, accountability, and overall execution efficiency in subcontracted activities.

Key Points :
• Subcontractor Job Order Creation and Management
• Purchase Order Lines Integration
• Direct Purchase Order Generation
• Deliverables Tracking and Monitoring
• Improved Vendor Coordination
• Enhanced Work Execution Transparency
• Efficient Procurement and Supply Management


• Change Order and Scope Management

This feature enables organizations to effectively manage changes in project scope, quantities, or requirements during mining operations. It allows users to create and track change orders with detailed line items, preview impacts, and maintain complete visibility over modifications. The system supports generating revised quotations and linking them with sales orders, ensuring proper documentation and approval of all changes. This helps in maintaining transparency, avoiding disputes, and ensuring accurate cost and scope adjustments throughout the project lifecycle.

Key Points :
• Change Order Creation with Detailed Line Items
• Scope and Quantity Variation Tracking
• Preview of Change Impact
• Quotation Generation from Change Orders
• Integration with Sales Orders
• Improved Transparency and Approval Workflow
• Accurate Cost and Scope Control


• Mineral Processing and Manufacturing Execution Flow

This feature provides a complete workflow for managing mineral engineering processes integrated with manufacturing operations in mining projects. It enables users to define processing stages such as crushing, grinding, and material handling, while linking them with manufacturing orders for production execution. The system supports bill of materials, work orders, and operational planning, ensuring accurate tracking of materials, labor, and overhead costs. By integrating mineral processing with manufacturing workflows, it ensures efficient production and improved control over the entire processing lifecycle.

Key Points :
• End to End Mineral Processing Workflow
• Integration with Manufacturing Orders
• Bill of Materials and Work Order Management
• Material, Labour, and Overhead Cost Tracking
• Production Planning and Execution Control
• Enhanced Operational Efficiency and Visibility


• Video
• https://probuseappdemo.com/probuse_apps/mining_operations_management/1683
• https://probuseappdemo.com/probuse_apps/mining_operations_management/1684

Mining Operations Management Workflow






The Mining Operations Management Workflow begins with two primary entry points: Project Initiation through Tender/Bid Management or Direct Project Creation based on operational requirements. In the tender-driven approach, organizations prepare and submit bids, evaluate opportunities, and upon winning the bid, the process leads to project confirmation. In parallel, direct project creation can be used for internal or pre-approved mining operations. Both approaches ultimately converge into a centralized project structure, ensuring a unified starting point for execution.

Once the project is confirmed, detailed planning and estimation activities are carried out. This includes preparing job estimations covering materials, labor, and overhead costs to define the overall project budget. Based on these estimations, job cost sheets are created to establish a financial baseline for tracking actual expenses during execution. This stage ensures proper budgeting, cost visibility, and readiness before operational activities begin.

Following planning, the workflow moves into resource preparation and procurement. Material requisitions are generated to request required resources, and purchase orders are created for procurement. Inventory is updated upon receipt of materials, ensuring availability for ongoing operations. If subcontracted work is involved, subcontractor job orders are created, defining scope, deliverables, and associated costs. This ensures smooth coordination between internal teams and external vendors.

As resources become available, the system transitions into the execution phase under active job orders. Each job order represents a specific mining activity such as drilling, blasting, excavation, or processing. Work progress is tracked in real time, with timesheets capturing labor hours and material consumption updating the job cost sheet. This allows continuous comparison between planned and actual performance, helping in better control and decision-making.

During execution, the workflow integrates risk management and incident handling. Potential risks are identified, categorized, and mitigation actions are defined to minimize operational impact. If any unexpected issues occur, incidents are logged and tracked until resolution. This ensures safety, reduces downtime, and improves operational reliability.

Inspection and compliance processes are carried out alongside execution to ensure adherence to safety and regulatory standards. Inspections are performed at different stages, and based on results, compliance records are maintained. The system supports generation of certificates, licenses, and permits, ensuring that all mining activities are legally authorized and properly documented.

Lab testing and quality control are also part of the workflow, where mineral samples are analyzed to determine composition and grade. This helps validate extraction quality and supports better processing decisions. Environmental and waste compliance processes ensure that mining activities follow sustainable practices, including proper waste handling and adherence to environmental regulations.

Financial management is tightly integrated throughout the workflow. Interim Payment Certificates (IPC) are generated based on work progress and completed quantities, enabling accurate billing. Customer invoices are created from IPCs, and retention amounts are managed as per contractual terms. On the vendor side, purchase bills and subcontractor payments are processed, ensuring complete financial tracking and transparency.

If there are any changes in project scope, requirements, or quantities, the change order process is triggered. Change orders are created, reviewed, and approved, with updated quotations and sales orders generated accordingly. This ensures that all modifications are properly documented and reflected in both execution and financial planning.

Additionally, the workflow integrates mineral engineering processes with manufacturing operations where required. This includes defining processing stages, managing bills of materials, and executing manufacturing orders. It ensures efficient handling of extracted materials and supports production planning within the same system.

Throughout the lifecycle, internal notes and communication logs are maintained to ensure proper coordination among teams. Inspection records, risk registers, and incident logs provide complete visibility into project activities, improving accountability and decision-making.

Finally, once all job orders, subcontractor tasks, compliance activities, and financial processes are completed, the workflow moves towards project closure. This includes final validation of work, completion of invoicing and payments, and closure of all related records. The project is then marked as completed, ensuring that all operational, financial, and compliance aspects are properly finalized.

Overall, this workflow transforms complex mining operations into a structured, transparent, and well-controlled system, improving efficiency, safety, compliance, and financial performance across the entire project lifecycle.