Construction Management | Project Job Costing | Contracting and Job Cost Sheet | Cost Sheet Management

Job Costing Management of Projects and Contracting Jobs

Construction Management with Job Costing Odoo App

This app enables you to manage projects and contracts efficiently through comprehensive job costing and job cost sheet features. It empowers project managers to plan material, labour, and overhead costs with precision, making it an ideal solution for construction and contracting businesses operating within Odoo.

With this app, you can prepare detailed job cost sheets to estimate and plan expenses before work begins. Project managers can allocate planned costs across material, labour, and overheads, ensuring accurate budgeting from the outset.

Beyond planning, the app tracks actual costs in real time by pulling data directly from purchase orders, timesheets, and vendor bills. This gives you a clear, side-by-side comparison of planned versus actual costs for labour, material, and overheads that helping you monitor project profitability and control budget variance across every job order and work order.

Main Features:

• Allow your project managers to create a job cost sheet(s) for your project(s)/contract(s)/job order(s)/work order(s)/construction projects under the job application.
• Allow you to create and manage projects/contract with job orders / work orders which are nothing but project tasks of model in odoo (technically).
• Allow your project team to create and manage project notes and job order notes / work order notes.
• Allow your users to create and manage notes in odoo.
• Allow your employee and project users / managers to create and manage material requisition for job orders / work orders they are working on for any project. They can create material requisition requests for materials/stock they want in job order for project.
• Allow you to create and manage material requisitions (BOQ) for job orders / work orders of project(s).
• Allow your project team/project manager to configure/set up material costs, labour costs, and overheads costs on the job cost sheet where the project team can plan for your different jobs of the project.
• Allow you to create and manage multiple job cost sheets for a single project/job order/contract.
• Allow you to print pdf reports for job cost sheet and job orders as shown in below sample.
• Allow you to create job types for different types of jobs your company is doing for your customers.
• Allow you to configure job stages for job orders of projects.
• Cost center selection on vendor bill, purchase order, timesheet: first you select the analytic account on your line (make sure the analytic account which you select must be the same as which you have selected in your job cost sheet). and also make sure your job cost sheet must be approved. please go to your job cost sheet and make sure the analytic account is the same as your line and the state is approved.
• Allow you to set up, create and manage your subcontractors as a res.partner in odoo.
• Allow your employee/workers/project team to fill timesheets based on the job they are working on and allow them to select the job cost center and cost line on timesheets/activities.
• Materials Requisition / BOQ request and management. This also allows on-the-fly creation of purchase orders and internal picking / internal transfer from Materials Requisition / BOQ. (More details about dependent app of material requisition click here: (https://apps.odoo.com/apps/modules/19.0/material_purchase_requisitions)
• Generation of the unique sequence number for job cost sheet record.
• Create subtask/sub-job orders for the main job order/work order/task for the project.
• Manage material planning and consumption of material on job order/work order (manually).
• It gives a complete idea about your planned cost and actual cost since the system allows you to set up a planned amount for material, labor, and overhead on the job cost sheet and at the same time show actual amounts shown on the cost sheet automatically. This actual amount is based on linking purchase orders, vendor bills, and timesheets where the system allows you to select the job cost center and cost line on purchase orders, vendor bills, and timesheets.
• For more details, please check the below screenshots and watch the video.

Industries Covered

This app is built to serve a wide range of Job Contracting and Construction-related industries, including:

• Construction & Civil Engineering
• Roads, Highways, Bridges & Tunnels
• Real Estate Development
• Oil & Gas
• Power & Energy
• Mining & Quarrying
• Industrial Manufacturing
• Marine & Offshore
• Telecommunications Infrastructure
• Water Supply & Sewerage Systems
• Environmental Construction
• Demolition
• Landscaping & Site Development
• HVAC (Heating, Ventilation & Air Conditioning) Installation
• Electrical & Plumbing Contracting
• Structural Engineering
• Steel Fabrication & Erection
• Pre-Engineered Buildings
• Modular & Prefabricated Construction
• Concrete & Cement Works
• ...and many more.

Menus Available:

• Jobs
  • Job Costs
    • Job Cost Sheets
  • Projects
    • Projects
    • Project Notes
  • Job Orders
    • Job Orders
    • Job Notes
  • Sub Contractors
    • Sub Contractors
  • Materials / BOQ
    • Materials
    • Materials Requisition / BOQ
  • Configuration
    • Stages
    • Job Types

For additional features and advanced capabilities, explore our comprehensive bundle:

Job Costing & Construction Management Bundle ( https://apps.odoo.com/apps/modules/19.0/job_costing_contracting_bundle ): This all-in-one package extends the core functionality with a comprehensive suite of tools designed specifically for Job Costing, Contracting, and Construction Management. It provides a complete end-to-end solution for managing projects, procurement, budgeting, billing, resource planning, and overall construction operations.

For Live Preview Section:

To experience the system in real time, click on the Live Preview Button to access the interactive demo environment. This will allow you to explore key features, workflows, and functionalities firsthand.

For a more comprehensive understanding, including step by step guidance and detailed explanations of the module, please watch the demonstration video available at the link below:

Video Link: https://probuseappdemo.com/probuse_apps/odoo-job-costing-sheet-construction-contracting-recording-1612/1612

Projects Menu & Kanban View (Odoo Standard)

Access all construction and interior projects using an intuitive Kanban view for efficient project monitoring.

Project Management Form (Odoo Standard)

Maintain complete project details including customer, project manager, schedule, budget, and linked Job Cost Sheets.

Project Notes Menu & Kanban

Organize project notes, site observations, communications, and documentation using an easy-to-manage Kanban view.

Project Notes Form

Record detailed project notes, progress updates, customer discussions, and important site information.

Job Cost Sheets Menu

Access the Job Cost Sheets menu to create, manage, and monitor complete project costing, budgeting, and profitability for construction and interior projects.

Job Cost Sheets List View

View all Job Cost Sheets with project information, customer details, estimated cost, actual cost, margins, and current status.

Material Planning on Job Cost Sheet

Estimate and plan all required construction or interior materials with quantities, unit prices, and estimated material costs.

Labour Planning on Job Cost Sheet

Plan labor resources, estimated working hours, labor rates, and expected labor expenses for each project.

Overhead Cost Planning

Manage project overhead expenses including transportation, equipment rental, utilities, and miscellaneous operational costs.

Job Orders Menu & Kanban

Manage all Job Orders for construction and interior execution with visual workflow stages.

Job Orders Kanban View

Track every Job Order from planning to completion using an organized Kanban board.

Job Order Timesheet Management

Log employee working hours directly on Job Orders for accurate labor costing and productivity tracking.

Job Order Material Planning

Plan all required materials before project execution to ensure timely procurement and project readiness.

Consumed Materials Tracking

Track actual material consumption against planned quantities for complete project cost analysis.

Material Requisitions from Job Orders

Create Material Requisitions directly from Job Orders for warehouse requests and purchasing activities.

Materials Management Menu

Maintain a centralized material master for construction and interior products used in projects.

Material Form

Configure materials with pricing, units of measure, product information, and costing details.

Material Requisitions Menu & List

View and manage all Material Requisitions raised for construction and interior projects.

Material Requisition Form

Prepare detailed Material Requisitions with requested quantities, approvals, and project references.

Create Request for Quotation / Purchase Order

Generate supplier Requests for Quotation directly from project procurement requirements.

Vendor Bill Management

Record Vendor Bills for purchased materials, subcontractor services, and project expenses.

Employee Timesheets

Review employee timesheet entries, working hours, projects, and job allocations from a centralized list.

Actual Material Purchase Cost

Compare actual purchased quantities and costs with planned material estimates on the Job Cost Sheet.

Actual Labour Cost from Timesheets

Automatically calculate actual labor costs using employee timesheets linked to the Job Cost Sheet.

Actual Overhead Purchase Cost

Monitor actual overhead purchases and compare them against estimated project overhead costs.

Job Cost Sheet Smart Buttons

Navigate instantly to the related Job Cost Sheet from connected business documents using Smart Buttons.

Click the smart button to open all Purchase Order Lines linked to the current Job Cost Sheet

Quickly access all Purchase Order Lines associated with the selected Job Cost Sheet.

Click the smart button to view all Timesheet Entries related to the current Job Cost Sheet

Open all related employee timesheets directly from the Job Cost Sheet using a Smart Button.

Click the smart button to access all Vendor Invoice Lines associated with the current Job Cost Sheet

Access all vendor invoice lines generated from the Job Cost Sheet for billing and profitability analysis.

Click the smart button to access all Job Cost Sheet Lines linked to the current Job Cost Sheet

View all detailed Job Cost Sheet line items including materials, labor, and overhead from a Smart Button.

Subcontractors Menu & Kanban

Manage subcontractors involved in project execution and monitor their assigned work efficiently.

Subcontractors List View

View all subcontractors with their contact details, assigned projects, and service information.

Job Types Configuration

Configure different job categories such as Interior, Civil, Plumbing, Electrical, HVAC, and Maintenance.

Task Stages Configuration

Create and customize task workflow stages to manage project progress more effectively.

Print Project Report Menu

Generate comprehensive Project PDF reports containing project details, customer information, schedules, milestones, activities, financial summaries, and complete project documentation for sharing and record keeping.

Project/Contract PDF Report

Generate comprehensive Project and Contract PDF reports containing project details, customer information, milestones, financial summaries, activities, and complete project documentation for easy sharing and record keeping.

Print Task Report Menu

Generate comprehensive Job Order PDF reports containing task details, assigned employees, planned and consumed materials, timesheets, progress updates, activities, and execution information for efficient project tracking.

Job Orders PDF Report

Print detailed Job Order PDF reports with work information, assigned employees, materials, labor, progress, timesheets, activities, and execution details for project tracking and documentation.

Print Job Costing Menu

Print detailed Job Cost Sheet reports with project information, estimated and actual material, labour, and overhead costs, budget analysis, profitability, and complete cost summaries for project documentation.

Job Cost Sheet Report Sample

Review professional Job Cost Sheet report samples with complete material, labor, overhead, subcontracting, equipment costs, budget analysis, actual costs, profitability, and cost comparison.

Product/Material Purchase Requisitions and Internal Picking Requisitions by Employee(s) / User (s)

Material Requisition Request by Employee(s)/User(s) - Odoo Module

This app allows your employee to create material requisition requests in odoo which will then be followed by the department manager's approval and requisition office approval process.

Main Features:

• Allow your employees to create requests for material purchase requisitions.
• Employees can see only their own records of product/material purchase requisitions.
• Employees can request multiple materials/items on a single material purchase requisition request.
• The department manager can approve of department approval of material purchase requisition.
• The department manager can also reject material purchase requisition.
• Requisition users can approve material purchase requisition.
• Requisition users can also reject material purchase requisition.
• Email notifications to department manager, and requisition manager for approval.
• Request for material purchase requisition will go to stock/warehouse as internal picking / internal order and purchase order.
• The warehouse can dispatch material to the employee location and if material not presents then procurement will be created by Odoo standard.
• Material purchase requisition users can decide whether the product requested by an employee will come from stock/warehouse directly or it needs to be purchased from the vendor. So we have a field on requisition lines where the respondent can select requisition action: 1. purchase order 2. internal picking. If option 1 is selected then the system will create internal order / internal picking request and if option 2 is selected system will create multiple purchase orders / RFQ to vendors set on lines.
• For more details please see the video on the live preview and check the below screenshots.

Product/Material purchase requisitions by employees/users

1. Employee
2. Department Manager
3. Requisition User / Officer



Role of Employee / Internal User

• Employees can create material purchase requisition requests.
• Employees can request multiple materials/items on a single material purchase requisition request.
• Employees can add requisition lines and confirm purchase requisition requests.
• Employees can print material purchase requisition reports in pdf format.
• Once an employee received materials/items at their location then they can click the received button manually at the end.



Role of Department Manager

• The department manager can approve of department approval of material purchase requisition.
• The department manager can also reject material purchase requisition.
• The department manager can print material purchase requisition reports in pdf format.



Role of Requisition User / Officer

• Requisition users can add a destination location on employee forms and department forms.
• Requisition users can approve material purchase requisition.
• Requisition users can also reject material purchase requisition.
• Requisition users can add vendors to the requisition line.
• Requisition user can add picking details information in material purchase requisition Form.
• Requisition users can create picking and PO.
• Requisition users can print material purchase requisition reports in pdf format.

For more additional features: please check our bundle apps here: https://apps.odoo.com/apps/modules/19.0/material_requisition_bundle/

Material Purchase Requisition User, Manager & Department Manager Groups

Configure dedicated access rights for Material Purchase Requisition Users, Managers, and Department Managers to manage requisition creation, approval, and purchasing workflows.

Employee Stock Location on Employee Form

Configure a default destination stock location on the employee form to automatically receive materials through internal picking.

Department Stock Location on Department Form

Assign a default destination stock location for each department to simplify material distribution and internal inventory transfers.

Requisition Action Options

Choose the procurement method for each requisition line by selecting either Purchase Order or Internal Picking based on stock availability.

Employee Create Request for Material Purchase Requisition

Employees can easily create material purchase requisition requests by adding products, quantities, vendors, and requisition actions from a single form.

Material Purchase Requisition Waiting for Department Approval

Submitted requisitions are automatically moved to the Waiting Department Approval stage for manager review before further processing.

Department Manager Approve Material Purchase Requisition Request

Department Managers can review, approve, or reject material purchase requisition requests as part of the approval workflow.

Material Purchase Requisition Head Approve Material Purchase Requisition Request

After department approval, authorized requisition managers can provide the final approval before procurement documents are created.

Create Picking and Purchase Order Based on Requisition Action

Generate Internal Pickings for available stock or create Purchase Orders directly from approved requisition lines based on the selected requisition action.

Received Material Purchase Requisition Button

Once all requested materials have been received, users can click the Received button to complete the material requisition process.

Received State on Material Purchase Requisition

The requisition automatically moves to the Received state after all purchase orders or internal pickings have been completed successfully.

Print Purchase Requisition Menu and PDF Report

Print a professional Material Purchase Requisition PDF report containing employee details, project information, requisition lines, approvals, and procurement information.

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