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Integrated Tool Crib & Asset Management for Complete Tool Lifecycle Control

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Odoo

$ 606.80

v 19.0 Third Party
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Integrated Tool Crib & Asset Management for Complete Tool Lifecycle Control

Efficiently Manage Tool Inventory, Issue, Return, Maintenance, and Calibration

Complete Tool Crib Operations with Smart Asset Tracking and Inventory Control

Tool Crib Management is a comprehensive Odoo solution designed to streamline the complete lifecycle of tools and equipment from a single platform. The module seamlessly links equipment with products and enables organizations to efficiently assign equipment to employees, departments, or other entities while maintaining complete assignment history and traceability. Users can create Maintenance Requests, and upon equipment selection, the predefined Maintenance Plan Materials and Maintenance Equipment Checklist are automatically populated to ensure standardized maintenance procedures. Based on these maintenance requirements, Material Requisitions can be generated to manage the required spare parts and consumables efficiently.

The module also provides an integrated Equipment Return process with automatic overdue day calculation, damaged equipment handling, and complete return history tracking for full asset accountability. Users can create Repair Orders and Scrap Orders directly from the Equipment form with dedicated smart buttons to instantly access all related Assignments, Returns, Maintenance Requests, Material Requisitions, Repair Orders, and Scrap Orders. In addition, the module supports equipment loss management through a dedicated Lost stage, delivering complete visibility and control over the entire tool/equipment lifecycle. With end-to-end workflow automation and comprehensive history tracking, this solution is ideal for manufacturing, engineering, construction, maintenance, mining, utilities, and other asset-intensive industries.

Overall Purpose

The purpose of the Tool Crib Management module is to streamline and centralize the complete management of tools and equipment in Odoo by integrating equipment assignment, maintenance requests, material requisitions, equipment returns, repair orders, scrap orders, and lifecycle history into a single workflow. The module automates maintenance planning, maintains complete assignment and return history, supports overdue and damaged equipment tracking, provides one-click creation of Repair and Scrap Orders, and offers dedicated smart buttons for quick access to related records. By improving traceability, reducing manual effort, and simplifying day-to-day operations, it delivers a comprehensive and efficient Tool Crib Management solution for asset-intensive organizations.

Scope of Module

The Tool Crib Management module extends Odoo's Equipment and Maintenance functionality by providing a centralized solution for equipment assignment, maintenance management, material requisitions, equipment returns, repair orders, and scrap orders. It automatically maintains assignment and return history, populates maintenance materials and checklists, supports overdue and damaged equipment tracking, and provides dedicated smart buttons for quick access to all related records. By streamlining the complete equipment lifecycle and improving traceability, accountability, and operational visibility, the module simplifies day-to-day tool crib operations within a fully integrated Odoo environment.

Industries Using Tool Crib Management

The Odoo Tool Crib Management module is ideal for organizations that manage tools, equipment, and maintenance assets across multiple departments and locations. It streamlines equipment assignment, maintenance planning, material requisitions, returns, repairs, scrapping, and complete lifecycle tracking while improving accountability, operational efficiency, and asset visibility through a fully integrated workflow.

Supported Industries

  • Manufacturing and Production Companies
  • Industrial Machinery and Heavy Equipment Industries
  • Construction and Infrastructure Companies
  • Engineering and Engineering Service Organizations
  • Mining and Metals Industries
  • Oil and Gas Companies
  • Power Generation and Utility Companies
  • Renewable Energy and Solar Power Companies
  • Aerospace and Aviation Maintenance Organizations
  • Automotive Manufacturing and Service Centers
  • Railway and Transportation Maintenance Organizations
  • Marine and Shipyard Operations
  • Warehouse and Distribution Centers
  • Logistics and Supply Chain Companies
  • Facility Management and Building Maintenance Companies
  • HVAC Installation and Maintenance Service Providers
  • Tool Rooms and Central Tool Crib Operations
  • Maintenance and Repair Service Organizations
  • Equipment Rental and Leasing Companies
  • Utilities and Public Infrastructure Organizations
  • Defense and Government Maintenance Facilities
  • Educational and Technical Training Institutes
  • Healthcare Equipment and Biomedical Engineering Departments
  • And Many More Industries...

Key Features:

  • Link Equipment records with Products for centralized asset management.
  • Assign equipment to Employees, Departments, or Other Entities.
  • Maintain complete Equipment Assignment and Return History.
  • Create Maintenance Requests.
  • Automatically populate Maintenance Plan Materials and Equipment Checklists.
  • Generate Material Requisitions from Maintenance Requirements.
  • Support Equipment Return with automatic Overdue Days calculation.
  • Handle Damaged Equipment Returns with return reason tracking.
  • Create Repair Orders directly from Equipment.
  • Create Scrap Orders directly from Equipment.
  • Access related records through dedicated Smart Buttons.
  • Track Lost Equipment using a dedicated Lost stage.
  • Complete end-to-end Tool Crib and Equipment Lifecycle Management.

Main Features of the Tool Crib Management App for Odoo

  • Equipment & Product Integration
    • Link every equipment with its corresponding product.
    • Maintain centralized and consistent equipment information.
    • Improve inventory visibility and asset traceability.
    • Reduce duplicate data entry across operations.
  • Equipment Assignment Management
    • Assign equipment to Employees, Departments, or Other entities.
    • Record assignment date and assignment details.
    • Maintain complete assignment history automatically.
    • Improve equipment accountability and utilization tracking.
  • Integrated Maintenance Request Management
    • Create Maintenance Requests.
    • Automatically populate Maintenance Plan Materials.
    • Automatically populate Equipment Maintenance Checklists.
    • Standardize maintenance planning and execution.
  • Material Requisition Integration
    • Generate Material Requisitions from Maintenance Requests.
    • Manage required spare parts and maintenance consumables.
    • Reduce manual planning effort.
    • Improve maintenance material availability.
  • Equipment Return Management
    • Return assigned equipment through a dedicated workflow.
    • Automatically calculate overdue days.
    • Support damaged equipment returns with return reasons.
    • Maintain complete return history for every asset.
  • Equipment Repair Management
    • Create Repair Orders directly from Equipment.
    • Automatically transfer equipment information.
    • Track all related repair activities.
    • Access Repair Orders through Smart Buttons.
  • Equipment Scrap Management
    • Create Scrap Orders directly from Equipment.
    • Automatically populate equipment information.
    • Track equipment disposal records efficiently.
    • Manage equipment end-of-life processes.
  • Smart Buttons & Record Navigation
    • Quickly access Assignments, Returns, Maintenance Requests, Repair Orders, and Scrap Orders.
    • Display related record counters.
    • Provide one-click navigation to associated records.
    • Improve user productivity and operational visibility.
  • Equipment Lifecycle & History Tracking
    • Maintain complete assignment and return history.
    • Track maintenance, repairs, and scrap activities.
    • Support Lost Equipment management through a dedicated Lost stage.
    • Provide complete lifecycle visibility from assignment to retirement.
  • For more details, please refer to the screenshots below and the preview video.

Edition Compatibility:


Enterprise Odoo.sh Community

Equipment Kanban View (Odoo Standard)

  • Efficiently view and manage equipment records in the standard Odoo Kanban layout with enhanced usability.

    • Equipment Form View With Description Tab (Odoo Standard)

  • View and manage complete equipment information with a dedicated Description tab for detailed documentation and operational notes.

    • Equiment Form View With Maintenance Plan Materials Tab (Odoo Standard)

  • Automatically organize maintenance materials required for equipment servicing, reducing manual effort and improving maintenance planning.

    • Equiment Form View With Maintenance Equipment Checklists Tab (Odoo Standard)

  • Maintain predefined maintenance checklists for equipment to improve inspection accuracy and operational reliability..

    • Maintenance Request Menu (Odoo Standard)

  • Manage and monitor all maintenance requests from a centralized menu, ensuring efficient planning, tracking, and execution of equipment maintenance activities.

    • Maintenance Request Kanban View (Odoo Standard)

  • Visualize and manage maintenance requests through an intuitive Kanban view, enabling efficient tracking of maintenance progress, priorities, and workflow stages.

    • Maintenance Request Form View With Notes Tab (Odoo Standard)

  • Record detailed maintenance observations, service instructions, inspection findings, and technician notes to maintain comprehensive maintenance documentation.

    • Maintenance Request Form View With Maintenance Plan Material Tab (Odoo Standard)

  • Automatically view and manage maintenance plan materials associated with the selected equipment, ensuring standardized maintenance procedures and efficient spare parts planning.

    • Maintenance Request Form View With Maintenance Equipment Checklists Tab (Odoo Standard)

  • Automatically display and manage equipment-specific maintenance checklists to ensure standardized inspections, consistent servicing, and efficient maintenance execution.

    • Maintenance Request Form View With Operation Tab (Odoo Standard)

  • Manage maintenance material lines and track related Purchase Requisitions and Internal Transfers from a single interface for efficient maintenance planning and inventory coordination.

    • Maintenance Request Form View With Create Material Requisition Button (Odoo Standard)

  • Generate Material Requisitions directly from the Maintenance Request to efficiently procure and manage the spare parts and consumables required for maintenance activities.

    • Generated Material Requisition List View (Odoo Standard)

  • View and manage all generated Material Requisitions in a centralized list, providing complete visibility into requested materials and procurement activities.

    • Generated Material Requisition Form View (Odoo Standard)

  • Review requested materials, quantities, and related operational details through a comprehensive Material Requisition form.

    • Maintenance Request Form View With Create Material Equipment Move Button (Odoo Standard)

  • Create Internal Material Transfers directly from the Maintenance Request to efficiently move required materials and equipment between inventory locations for maintenance operations.

    • Generated Equipment Move (Stock Picking) Form View (Odoo Standard)

  • View and manage generated Internal Transfers with complete stock movement details, ensuring accurate material allocation and efficient maintenance operations.

    • Equipment Form View (Odoo Standard) With Assign Equipment Button

  • Assign equipment to employees, departments, or other entities directly from the Equipment form, ensuring complete accountability and lifecycle tracking.

    • Upon Clicking Assign Equipment Button Triggers Equipment Assigned Wizard

  • Launch the Equipment Assignment Wizard to quickly assign equipment to employees, departments, or other entities while automatically recording assignment details and history.

    • Equipment Assigned Wizard View With Filled Data

  • Equipment Assignment Wizard with populated data, ready for quick and accurate equipment allocation.

    • Equipment Form View (Odoo Standard) With Equipment Assign History Tab

  • View the complete equipment assignment history, including assignees, assignment dates, and allocation records for full asset traceability.

    • Equipment Form View (Odoo Standard) With Return Equipment Button

  • Return assigned equipment directly from the Equipment form with a single click while automatically updating return records and lifecycle history.

    • Upon Clicking Return Equipment Button Triggers Equipment Return Wizard

  • Clicking the Return Equipment button opens a dedicated Equipment Return Wizard to record return details, calculate overdue days, and maintain complete return history.

    • Equipment Return Wizard View With Filled Data

  • Review and confirm equipment return details, including return dates, overdue days, damage status, and return reason before processing the return.

    • Equipment Form View (Odoo Standard) With Equipment Return History

  • View the complete equipment return history, including return dates, overdue information, damage status, and return reasons for full lifecycle traceability.

    • Equiment Form View (Odoo Standard) With Create Scrap Button

  • Generate Scrap Orders instantly from the Equipment form while maintaining accurate equipment traceability and disposal records.

    • Scrap Order Form View (Odoo Standard) Generated From Equipment

  • Automatically generate Scrap Orders from Equipment records with pre-filled information, ensuring accurate asset disposal and complete traceability.

    • Scrap Order Form View (Odoo Standard) Generated From Equipment

  • Displays an automatically generated Scrap Order with pre-filled equipment information and sample values for streamlined asset disposal management.

    • Equipment Form View (Odoo Standard) Maintenance Smart Button

  • Quickly access all maintenance requests associated with the selected equipment through a dedicated Maintenance Smart Button with real-time record tracking.

    • Upon Clicking Smart Button Open Maintenace Request Kanban View (Odoo Standard)

  • Clicking the Maintenance Smart Button instantly opens the related Maintenance Request Kanban View, providing quick access to all maintenance records and their current workflow status.

    • Equipment Form View (Odoo Standard) With Scrap Orders Smart Button With Counter

  • Access all related Scrap Orders directly from the Equipment form with a dedicated smart button and real-time record counter for quick and efficient tracking.

    • Scrap Order List View (Odoo Standard) Open From Smart Button

  • Access and manage all Scrap Orders linked to the selected Equipment record through the dedicated smart button with a single click.

    • Equipment Form View (Odoo Standard) With Repair Orders Smart Button With Counter

  • Access all related Repair Orders directly from the Equipment form with a dedicated smart button and real-time record counter for quick maintenance tracking.

    • Repair Order List View (Odoo Standard) Open From Smart Button

  • Access and manage all Repair Orders linked to the selected Equipment record through the dedicated smart button with a single click.

    • Equipment Form View (Odoo Standard) Record set as Lost Stage

  • Mark equipment as lost to track missing assets and ensure accurate lifecycle status management within the system.

    • Employee Form View (Odoo Standard) Equipment Smart Button

  • Quickly access all equipment assigned to the selected employee through a dedicated Equipment Smart Button for complete asset tracking and visibility.

    • Equipment Kanban View (Odoo Standard) Open From Smart Button

  • View all equipment in a Kanban layout for quick visualization of asset status, assignment, and lifecycle tracking.

    • Example 2 Workflow

    Equipment Form View (Odoo Standard) With Assign Equipment Button

  • Assign equipment to employees, departments, or other entities directly from the Equipment form, ensuring complete accountability and lifecycle tracking.

    • Equipment Assigned Wizard View With Filled Data

  • Equipment Assignment Wizard with populated data, ready for quick and accurate equipment allocation.

    • Equipment Form View (Odoo Standard) With Equipment Assign History Tab

  • View the complete equipment assignment history, including assignees, assignment dates, and allocation records for full asset traceability.

    • Equipment Form View (Odoo Standard) With Return Equipment Button

  • Return assigned equipment directly from the Equipment form with a single click while automatically updating return records and lifecycle history.

    • Equipment Return Wizard View With Filled Data

  • Review and confirm equipment return details, including return dates, overdue days, damage status, and return reason before processing the return.

    • Equipment Form View (Odoo Standard) With Equipment Return History

  • View the complete equipment return history, including return dates, overdue information, damage status, and return reasons for full lifecycle traceability.

    • Equiment Form View (Odoo Standard) With Create Repair Button

  • Create Repair Orders directly from the Equipment form with a single click, streamlining maintenance workflows and equipment lifecycle management.

    • Repair Order Form View (Odoo Standard) Generated From Equipment Form View

  • Displays a Repair Order generated from an Equipment record with automatically transferred information for seamless maintenance management.

    • Repair Order Form View (Odoo Standard) Generated From Equipment Form View

  • Displays a Repair Order generated from an Equipment record with automatically transferred information for seamless maintenance management.

    • Department Kanban View (Odoo Standard)

  • Organize and monitor departments efficiently using the standard Odoo Kanban view for better visibility and streamlined management.

    • Department Form View (Odoo Standard) Equipment Smart Button

  • Quickly access all equipment assigned to the selected department through a dedicated Equipment Smart Button for complete asset tracking and visibility.

    • Equipment Kanban View (Odoo Standard) Open From Smart Button

  • View all equipment in a Kanban layout for quick visualization of asset status, assignment, and lifecycle tracking.

    • Contact / Support
     Introducing Probuse Consulting Services Pvt. Ltd.

    If you need any help or want more additional features, you may contact us through:
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    Website: www.probuse.com
    Skype: mustufa_probuse

    Probuse Consulting Service Pvt Ltd is an Software and Web development specialist which offers complete business application together. We are well experienced to provide a face for your business on the software and Internet level.

    Probuse Consulting Service Pvt Ltd is a specialist in Odoo/OpenERP services and could give your business open source hand to drive.

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