Employee Attendance Reports | Attendance Summary | HR Analytics
by TechUltra Solutions Private Limited https://www.techultrasolutions.com/$ 19.84
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Attendances (hr_attendance)
• Employees (hr) • Time Off (hr_holidays) • Discuss (mail) • Calendar (calendar) |
| Lines of code | 4133 |
| Technical Name |
hr_attendance_report_advanced |
| License | OPL-1 |
| Website | https://www.techultrasolutions.com/ |
| Versions | 16.0 17.0 18.0 19.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Attendances (hr_attendance)
• Employees (hr) • Time Off (hr_holidays) • Discuss (mail) • Calendar (calendar) |
| Lines of code | 4133 |
| Technical Name |
hr_attendance_report_advanced |
| License | OPL-1 |
| Website | https://www.techultrasolutions.com/ |
| Versions | 16.0 17.0 18.0 19.0 |
Employee Attendance Reports | Attendance Summary | HR Analytics
Employee Attendance Reports extends Odoo's HR Attendance functionality with advanced reporting, analytics, and configuration capabilities. The module allows HR managers to generate detailed attendance reports in multiple formats, including employee-wise, department-wise, summary, and matrix views. Reports are generated in professional PDF format, making them suitable for payroll processing, audits, and management reviews. It also includes attendance data import tools, customizable report settings, and attendance status management features. With all reporting and configuration options available from a centralized menu, organizations can efficiently monitor workforce attendance and improve HR decision-making.
Employee Attendance Reports | Attendance Summary | HR Analytics
Product Overview
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See how Employee Attendance Reports | Attendance Summary | HR Analytics works
Features
Generate comprehensive attendance reports with employee check-in, check-out, working hours, and attendance status information.
View summarized attendance data for quick analysis and workforce performance monitoring.
Analyze attendance records in a matrix layout for better visibility across employees and dates.
Configure report behavior and attendance reporting preferences according to business requirements.
Access all attendance reports, configurations, and management tools from a single location.
Gain valuable attendance insights to support workforce planning and operational decision-making.
Configuration
Support
FAQs
User Access Configuration
After activating the module, navigate to Settings > Users & Companies > Users and open that User you want to configure. Under the Other section, set Human Resources access to Attendance Report Administrator to grant full access to the module features. Once selected, simply save the user record to apply the changes.
Accessing Attendance Reports Menu
After completing the access configuration, open the Attendance application. You will notice a new menu in the top bar called Attendance Reports, which provides multiple submenus such as Generate Reports, Analytics Dashboard, Import Data, and Matrix View. It also includes configuration options for Attendance Statuses and Report Settings, allowing users to manage and customize attendance reporting as required.
Generating Attendance Reports
From the Attendance Reports menu, click on Generate Report. This will open the report generation wizard, as shown in the reference image.
In this wizard, you can select one or more report types such as Detailed Report, Summary Report, Combined Report, Analytics Report, and Matrix View, along with the desired output format (PDF or Excel). You can then configure all required details including date range, employees, attendance statuses, departments, and company. Additional options allow you to include weekends and holidays, define minimum and maximum working hours, and choose grouping criteria such as employee, department, week, or month.
You may also enable the display of working hours, overtime, and break time in the report. Once all settings are configured, simply click Generate Report to produce the attendance report.
Sending Attendance Reports via Email
Within the Generate Report wizard, you can choose to send the report directly by email by selecting the Send Report via Email option. Once enabled, two additional fields become available: Recipients, where you can specify the email recipients, and Email Template, where leaving this field blank will automatically use the default template. After completing the configuration, click on Generate Report. The system will download the attendance report and simultaneously send it to the selected recipients via email.
Attendance Report Successfully Sent
After generating the report, you can confirm that the attendance report has been successfully sent to the selected recipients, with the PDF report attached to the email. This ensures that recipients receive the complete attendance information in a clear, printable format without requiring any additional steps.
Generated Attendance PDF Report
The attendance report is also generated as a PDF document, printed
exactly
as shown in the reference image. The report includes all details
configured
in the wizard
This ensures consistency between the configured settings and the
final
output, making the report suitable for review, sharing, and
record-keeping.
Attendance Analytics Dashboard
From the Attendance Reports menu, select Analytics Dashboard to view attendance insights based on the selected date range and filters. The dashboard displays data using different chart types, metrics, and grouping options, helping users quickly analyze attendance trends.
Import Attendance Data
From the Attendance Reports menu, click on Import Data to open the import wizard, as shown in the reference image. In this wizard, upload the import file and select the file type, then configure the date format and column mappings as required. At the bottom, you can choose whether to create missing employees, update existing records, and send import notifications. Once configured, proceed to import the data.
Attendance Matrix View
Under the Attendance Reports menu, click on Matrix View to open the attendance matrix screen, as shown in the reference image. In this view, you can configure the date range and optionally select specific employees or departments. If departments are left blank, the matrix will include employees from all departments by default. Once the required filters are set, simply click on View Matrix to generate a clear, color-coded attendance matrix that provides an at-a-glance overview of attendance status across the selected period.
Attendance Matrix appearance
The Attendance Matrix View displays employee attendance in a simple, calendar-style grid for the selected date range. Each row shows an employee with their department, while each column represents a date. Attendance statuses are highlighted using color codes, making it easy to quickly identify presence, absence, leave, or other statuses at a glance. This view helps HR and managers easily analyze attendance patterns across employees and departments.
Attendance Statuses Configuration
From the Attendance Reports menu, select Attendance Statuses to open the status management view, as shown in the reference image. This view displays the status name, short code, and color code, along with configurable options such as whether the status counts as working, absence, leave, or week off. Users can also create and manage custom attendance statuses based on organizational requirements.
Report Configuration (Attendance Reports)
Under the Attendance Reports menu, the Report Configuration option allows administrators to define company-level attendance rules. From this screen, users can configure standard working hours, half-day thresholds, and set limits for late arrivals and early departures. Additional tabs provide settings for status colors, display options, dashboard behavior, and export templates, ensuring accurate and consistent attendance reporting.
Status Color Configuration
The Status Colors tab under Attendance Reports > Report Configuration allows administrators to visually customize attendance statuses across reports and dashboards. From this section, users can assign distinct colors for Present, Absent, Half Day, Leave, and Work On statuses. These color settings improve report readability and ensure quick visual identification of employee attendance patterns throughout the system.
Display Settings Configuration
The Display Settings tab under Attendance Reports > Report Configuration allows administrators to control default visibility and calculation preferences for attendance reports. From this section, users can define the default date range, enable or disable the display of break time, overtime, and punctuality analysis, and choose whether to include weekends and holidays in reports by default. Additional options such as automatic overtime calculation and rounding hours to the nearest quarter help ensure consistent and accurate report presentation across the system.
Dashboard Settings
The Dashboard Settings tab under Attendance Reports > Report Configuration allows administrators to control how the attendance analytics dashboard behaves. From here, users can define the dashboard refresh interval, enable live employee attendance status, and activate attendance alerts to receive timely updates. These settings ensure that the dashboard remains up to date and provides real-time visibility into employee attendance activity.
Export Templates
The Export Templates section lets you configure default Excel and PDF templates for attendance reports, ensuring consistent and professional report exports.
Department Attendance Configuration
After navigating to the Employees app, open the Departments menu where a new tab named Attendance is available. This tab allows administrators to configure department-level attendance settings, including alert recipients, report recipients, standard working hours, and overtime thresholds. It also displays a concise current-month attendance summary, providing clear visibility into department-wise attendance performance.
Assigning Attendance Report Manager Access
From Users Configuration, assign the user the Attendance Report Manager role. Once this access right is applied, the user will have restricted access only to the relevant Attendance Reports features. As shown in the reference image, the user will be able to access Generate Report, Analytics Dashboard, Import Data, and Matrix View menus, while all other attendance and configuration options remain hidden. This ensures controlled access and allows users to work only with reporting and analytics features relevant to their role.
Assigning Attendance Report User Access
From User Configuration, assign the user to the Attendance Report User role. With this access level, the user is restricted to essential reporting functions only. Once assigned, the user can access only the Generate Report and Matrix View menus under the Attendance Reports section, ensuring controlled access while allowing them to view and generate attendance reports as required.
- We provide 90 days bug-free support related to our module.
- We provide 5 hours of free configuration support. Additional configuration or customization is billable.
- The support team is available from Monday to Friday 10:00 AM to 07:00 PM (IST).
- To create a ticket, send an email to support@techultra.in.
This module helps generate detailed, summary, combined, analytics, and matrix-based attendance reports with flexible filters and export options.
Reports can be exported in PDF and Excel formats.
Yes, reports can be downloaded and also sent via email to selected recipients with the report attached.
Yes, you can filter reports by employees, departments, attendance statuses, company, and date range.
Matrix View provides a color-coded, date-wise attendance overview for employees, making it easy to analyze attendance patterns at a glance.
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