SchoolOS — Facility Staff & Visitor Management
by Binary Bridge Technology Services https://bbtech.ae/$ 2379.10
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) • Contacts (contacts) • Invoicing (account) • Maintenance (maintenance) |
| Community Apps Dependencies | Show |
| Lines of code | 13784 |
| Technical Name |
schoolos_facility_staff_visitor |
| License | OPL-1 |
| Website | https://bbtech.ae/ |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) • Contacts (contacts) • Invoicing (account) • Maintenance (maintenance) |
| Community Apps Dependencies | Show |
| Lines of code | 13784 |
| Technical Name |
schoolos_facility_staff_visitor |
| License | OPL-1 |
| Website | https://bbtech.ae/ |
This is a dependent SchoolOS application. It runs on top of the main SchoolOS app (the unified data model, roles and portals). Get the complete SchoolOS bundle - every module, every portal, every report - in a single license.
| This app: USD 297.38 Complete Bundle: USD 12,500 View Complete SchoolOS Bundle → |
SchoolOS - Facility Staff & Visitor Management
School visitor management for Odoo 19 - Visitor Passes | ID Deposit | Gates & Reception | Gate Shifts | In/Out Security Log | Early-Pickup Authorisation | Vendor & Contractor HSE / ISO 9001 Compliance
SchoolOS Facility Staff & Visitor Management is complete visitor management for Odoo 19. Issue visitor passes with ID deposit, capture photo and vehicle, link a host and visit purpose (see-kids / business / authority), and log every entry and exit in a live security gate log across multiple gates, buildings and campuses. Manage gate shifts with guard photos, run safe early-pickup with authorised pickup persons, and keep vendor & contractor HSE / ISO 9001 compliance current - all on the same SchoolOS records.
Who is this for?
- School security teams and gate guards managing entry and exit
- Reception desks issuing visitor passes and holding ID deposits
- Front-office staff handling early student pickup safely
- Facilities & HSE officers vetting vendors and contractors
- School operations across multiple gates, buildings and campuses
- Odoo consultants and developers extending the suite
Key Benefits
End-to-End Visitor Management
Visitor passes with ID deposit, host linkage, in/out security gate log, gates, reception and multi-building / campus support in one place.
Safer Campus, Accountable Gate
Every entry and exit is logged per gate with check-in / check-out, duration and an inside / overdue / exited state on each visitor.
Protected Early Pickup
Students are only released to authorised pickup persons, with a signed teacher slip required before the gate-pass is released.
Vendor & Contractor HSE / ISO 9001
Track trade licence, insurance, induction, PPE and permit-to-work with a computed compliant / expiring / non-compliant state.
Feature Highlights
Visitor Passes & QR
Issue visitor passes with a QR code, issued / valid-until times and a pre-registered → issued → inside → overdue → exited lifecycle.
ID Deposit Tracking
Hold a national ID, passport or driving licence at the desk with held / returned / lost states and deposit / return timestamps.
Visitor & Host Profile
Capture visitor photo, mobile, company and vehicle plate, classify by type and link a staff, teacher or student host.
Visit Purpose
Record the purpose - see kids (students concerned), business, or authority / official with designation and order reference.
In/Out Security Gate Log
Check-in and check-out post entry / exit movement-log lines per gate, building duration and a live current-state.
Gates & Reception
Define main, staff, VIP, parent, vehicle and pedestrian gates plus reception desks per branch and campus.
Gate Shifts & Guard Photo
Roster gate shifts with a guard photo and scheduled / on-duty / completed state, for in-house or outsourced manpower.
Early Pickup & Authorised Persons
Release a student only to a parent or approved-list person; early pickup needs a signed authorisation slip before release.
Multi-Building / Campus
Buildings and zones (academic, admin, sports, lab, boarding) with gates, reusing the facilities campus master.
Contractor HSE / ISO 9001 Compliance
Licence, insurance, risk category, HSE induction, PPE and permit-to-work with a computed compliance state and ISO clause.
Group / Company Visits
Record a contractor team roster (name, ID, mobile, trade) for delivery, civil, electrical and other work crews.
HSE Incident Link
A high-risk non-compliant contractor raises a soft HSE / ISO 9001 chatter warning and links to SchoolOS HSE incidents.
End-to-End Workflow
1 | Set up gates, buildings, reception desks and gate shifts with assigned guards |
2 | Register the visitor with photo, host and purpose, hold their ID and issue a visitor pass |
3 | For vendors and contractors, verify HSE / ISO 9001 compliance, induction, PPE and permit-to-work |
4 | Check the visitor in at the gate - the security log records entry and the pass turns inside |
5 | For early pickup, confirm the authorised person and attach the signed teacher slip before release |
6 | Check the visitor out, return the deposited ID and print the daily visitor log |
Screenshots
Role-Based Experience
Gate Guard
Runs the gate shift, checks visitors in and out and keeps the live security gate log accurate.
Receptionist
Registers visitors, holds ID deposits, issues passes and links the host and purpose.
Facilities / HSE Officer
Vets vendor and contractor licences, induction, PPE and permit-to-work for ISO 9001 compliance.
Front-Office / Teacher
Authorises early pickup against the approved list and signs the release slip for safe handover.
Reports & Dashboards
- Visitor Gate Pass - printable pass (PDF)
- Daily Visitor Log - entry / exit register (PDF)
- Contractor Compliance / Permit - HSE / ISO 9001 sheet (PDF)
- Visitor lists by type, purpose, gate and current state
- In/out movement (security) log per gate and visitor
- Gate-shift roster with guard photo and shift state
- Student pickup / gate-release records with authorisation
- XLSX exports across every visitor & security list view
Integrates with SchoolOS
This application is part of the SchoolOS suite and requires the main SchoolOS application (the unified data model, roles and portals). SchoolOS - Facility Staff & Visitor Management plugs into the same student / staff / academic records and the Student / Teacher / Parent / Manager portals, so every action updates one source of truth and role-based access is enforced consistently. Get the complete suite here:
Technical Quality
- Role-based and record-rule access control
- Multi-school and multi-curriculum ready
- Portal-ready (Student, Teacher, Parent, Manager)
- Dashboard-ready with KPI tiles
- Report-ready (PDF + XLSX)
- Clean, extendable Odoo 19 architecture
- Runs on Odoo Community and Enterprise
- Deploy on Odoo.sh or on-premises
Customisation, Implementation & Mobile Apps
Customisation & Implementation: Binary Bridge Technology Services provides full customisation, configuration, data migration, training and on-the-ground implementation for SchoolOS. To scope your rollout, contact us at odoo@bbtech.ae or WhatsApp +971 56 128 6321.
Native iOS & Android mobile apps for all SchoolOS portals are available as a separate add-on (not included in the suite license). See the main SchoolOS listing for mobile-app pricing and options.
Built for GCC & international schools
SchoolOS is a unified school-management platform for the Gulf and international K-12 market - multi-curriculum (CBSE | IB | British | American | MOE | Cambridge), multi-school and multi-currency, with Arabic / RTL interfaces and an optional Hijri calendar. It runs entirely on Odoo 19 Community or Enterprise, on Odoo.sh or on-premises, with full Odoo accounting built in. Built and tested for GCC schools - and fully usable by any school worldwide.
Why SchoolOS vs the alternatives
How an integrated, GCC-ready Odoo suite compares with a generic SIS or a stack of spreadsheets and point tools.
| Capability | SchoolOS | Generic SIS | Spreadsheets / point tools |
|---|---|---|---|
| Single unified student / staff record across every module | ✓ | - | - |
| Multi-school & multi-company scoping with record rules | ✓ | partial | - |
| Role-based Student / Parent / Teacher / Admin portals | ✓ | partial | - |
| Fees & accounting that post to Odoo | ✓ | - | - |
| Arabic / RTL interface + Hijri calendar option | ✓ | - | - |
| Runs on Odoo 19 Community & Enterprise | ✓ | partial | n/a |
| Multi-curriculum (CBSE / IB / British / American / MOE) | ✓ | partial | - |
| One vendor, one stack, audited ISO processes | ✓ | - | - |
Frequently asked questions
About Binary Bridge
Binary Bridge Technology Services is an Odoo implementation and product partner based in the United Arab Emirates. We have delivered solutions across 36+ industries, implemented for 256+ clients, and bring 10+ years of Odoo ERP implementation and development experience. Every engagement follows audited quality and data-security processes.
Ready to bring your school online?
Talk to Binary Bridge for implementation, customisation and on-the-ground rollout support - or get the Complete SchoolOS Bundle now.
Also included in this app
More capabilities that ship in this module - all part of the one SchoolOS licence.
- Visitor-pass calendar and Kanban boards for reception and gate-shift management
- Automatic expiry tracking on contractor licence, insurance and permit-to-work dates
This app is sold only as part of the complete SchoolOS bundle
Every SchoolOS module is built on the shared SchoolOS core and works together as one system - installed on its own, a single app has limited use. To get the full, integrated value, purchase the complete SchoolOS suite (one unified licence, USD 12,500) rather than this module alone.
Get the Complete SchoolOS Suite →Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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