Infrastructure Project Management for Contractors (Airports, Railways, Metro) | Mega Infrastructure Projects Management for Odoo

Odoo Infrastructure Contractors Suite : Airports, Railways and Metro | Infrastructure Construction Management Suite for Odoo

Manage large infrastructure projects for Airports, Railways, and Metro contractors.

Odoo Infrastructure Projects Contractors is a comprehensive end to end project and contract management solution designed specifically for EPC contractors, construction companies and infrastructure firms handling large scale projects such as Metro Rail, Railway, Airport, Bridge, Highway and Underground Utilities.

This module extends standard Odoo functionality to provide complete control over the entire project lifecycle from tender bidding to final billing with integrated BOQ management, job costing, subcontractor control, IPC management, retention accounting and progress billing.

Overall Purpose

The overall purpose of this module is to deliver a centralized, transparent and fully integrated system that gives contractors complete operational and financial control over high value infrastructure projects while reducing manual work, billing errors and cost overruns.

Scope of Module

The Odoo Infrastructure Projects Contractors module is designed to manage and control the complete lifecycle of large scale infrastructure and EPC projects within Odoo. The scope of this module covers operational, contractual, financial and execution level management required for Metro, Railway, Airport, Bridge, Highway and other heavy civil projects.

Advanced Railway, Metro and Airport Infrastructure Management System | Railway, Metro and Airport Heavy Infrastructure Project Control Platform

Railway, Metro and Airport Infrastructure Project Costing and Contract Management Platform

Railway, Metro and Airport Infrastructure ERP | Advanced Project Costing and Contract Management

Main Features of Odoo Infrastructure Projects Contractors

• Bidding/Tender and Contract Management

This module enables contractors to create, manage and track bids for government, private and semi government tenders, including large scale metro, railway and airport infrastructure projects. We have developed a generic Odoo based Bid Management application that allows businesses to efficiently prepare and submit bids across government, private and semi government sectors, with structured workflows and controls tailored to the complex requirements of metro, railway, and airport developments.

• Tender/Bid Creation with BOQ Attachment
• Pre Tender Cost Estimation
• Bid Version Control
• Automatic Project Creation on Tender Award
• Tender Document Management
• Internal Review and Approval Workflow


• Project Creation and Contract Control

Enable efficient creation, setup and management of large scale infrastructure projects, including railway, metro and airport construction. Maintain complete control over contracts, track milestones, manage budgets and ensure compliance with project specifications and regulatory requirements.

• Automatic Project Creation from Won Tender
• Project Budget Initialization
• Work Breakdown Structure (WBS)
• Contract Value and Retention Configuration
• Project Stage Management


• BOQ (Bill of Quantities) Management

The Project BOQ Construction Contracting module provides comprehensive BOQ management tailored for complex railway, metro and airport infrastructure projects within Odoo. It supports the preparation of highly detailed Bills of Quantity covering civil works, track works, structural components, station buildings, terminals, runways, MEP systems, signaling, electrification and associated infrastructure. BOQ lines can be systematically categorized into materials, labour, plant and machinery, subcontracting and overheads to match large scale infrastructure contract structures.

• Project Wise BOQ Creation
• BOQ Linked with Job Cost Sheet
• BOQ Revision and Version Control
• Rate Analysis per BOQ Line
• Planned vs Executed Quantity Tracking


• Job Costing and Estimation

This app enables comprehensive management of projects and contracts using its job cost sheet feature, specifically designed for large scale railway, metro and airport infrastructure projects. It allows users to prepare detailed job cost sheets to plan and monitor material, labour, plant and machinery, subcontracting and overhead costs for each project.

This module enables the creation of detailed job estimates by itemizing costs across materials, labour, plant and machinery, subcontracting and overheads. It allows users to generate accurate cost breakdowns for complex projects and seamlessly share estimates with customers. The module also supports converting job estimates into official sales quotations, streamlining the sales workflow while ensuring clients receive precise, transparent and comprehensive pricing information. This functionality is especially useful for large scale railway, metro and airport infrastructure projects, where detailed cost planning and accurate client communication are critical.

• Detailed Job Cost Sheet per Project
• Material, Labour, Overhead Breakdown
• Job Estimate Generation
• Sales Quotation Creation from Estimate


• Job Order and Execution Management

The Job Order and Execution Management module enables efficient planning, monitoring and control of project execution for complex infrastructure projects such as railway lines, metro corridors and airport terminals. Job orders can be automatically created from projects, ensuring alignment with the overall project scope and contract requirements.

• Job Order Creation from Project
• Task Based Execution Structure
• Status Tracking
• Material Requisition from Job Order
• Direct Purchase Order from Job Order
• Timesheets, Risk and Incident Logging
• Equipment Allocation and Maintenance Request
• Change Order Creation (Project / Job Order Level)


• Subcontractor Management

The Subcontractor Management module enables efficient oversight and control of subcontracted work in large scale infrastructure projects such as railway lines, metro corridors, and airport terminals. Subcontractor job orders can be created directly from the main projects job orders, allowing clear assignment of responsibilities and effective tracking of deliverables.

The module supports material requisitions and purchase orders specific to subcontractor tasks, ensuring timely availability of resources. It also facilitates Subcontractor IPC (Interim Payment Certificate) creation via both backend and portal access, streamlining approvals and payment workflows.

Vendor bills can be generated with retention entries, while advance payments to subcontractors are tracked and managed, ensuring full financial transparency. This functionality ensures that complex, multi package, multi location infrastructure projects are executed efficiently, with accountability, accurate cost management, and timely completion of subcontracted work.

• Subcontractor Job Order Creation
• Deliverables Tracking
• Material Requisition and Purchase Order
• Subcontractor IPC Creation (Backend and Portal)
• Vendor Bill Creation with Retention Entries
• Subcontractor Advance Management


• Customer Billing and IPC Management

The Interim Payment Certificate (IPC) module serves as a formal mechanism to certify the value of work completed by contractors or subcontractors up to a specific date in large scale infrastructure projects such as railway lines, metro corridors and airport terminals. It facilitates periodic payments, ensuring contractors are compensated for completed work while accounting for retention, advance recoveries and other contract specific financial terms. This process helps maintain steady cash flow, financial transparency and accountability across complex, multi package projects.

The module extends Odoo Sales and Project functionality by introducing a structured IPC workflow tailored for infrastructure projects. Users can generate, manage and track IPCs linked to project milestones, subcontractor/job orders and client contracts. With seamless integration across Sales Orders, Invoices and Projects, the module ensures progress billing is accurate, traceable and streamlined. It also supports automatic handling of retention and advance recoveries, including the generation of customer invoices from IPCs, providing precise financial control for multi location railway, metro and airport infrastructure developments.

• Customer IPC Creation
• Progress Billing Based on actual vendor bill quantity, actial purchase quantity or manual invoice
• Advance Payment Adjustment
• Retention Handling in Customer Invoice
• Invoice Generation from IPC
• Certified vs Claimed Value Tracking


• Progress Billing from Job Cost Sheet

This module enables the creation of customer invoices directly from the job cost sheet, supporting progress billing based on detailed cost components such as materials, labour and overheads. Specifically designed for large scale railway, metro and airport infrastructure projects, it allows project managers to convert approved job cost sheets into accurate invoices for periodic billing. This ensures that progress payments are aligned with actual work completed, provides transparency in cost allocation, and streamlines financial management across multi package, multi location infrastructure projects.

• Generate Progress Billing directly from Job Cost Sheet
• Billing Based on Actual Vendor Bill Quantities
• Billing Based on Actual Purchase Quantities
• Manual Invoice Based Progress Billing Option
• Real Time Quantity and Cost Validation Before Billing


• Procurement and Material Control

The Procurement and Material Control module streamlines the entire material management process for large scale railway, metro and airport infrastructure projects. It enables users to raise material requisitions with multi level approvals, generate RFQs and purchase orders and integrate vendor bills directly with job cost sheets for accurate tracking of material, labour and overhead costs. The module also allows real time monitoring of material consumption and comparison of actual purchase quantities against BOQ quantities, ensuring budget compliance, reducing wastage and maintaining transparency throughout the project lifecycle. By providing end to end control over procurement and material usage, this module supports efficient execution and cost management in multi package, multi location infrastructure projects.

• Material Requisition Workflow with Approval
• RFQ and Purchase Order Creation
• Vendor Bill Integration with Job Cost Sheet
• Material Consumption Tracking
• BOQ Quantity vs Purchase Quantity Monitoring


• Equipment and Maintenance Management

This app enables users to efficiently manage equipment allocation and maintenance directly from job orders or work orders for large scale metro, railway, and airport infrastructure projects. It allows seamless assignment of equipment required for specific tasks, tracks the condition and availability of each asset, and ensures timely preventive and corrective maintenance. By integrating equipment and maintenance management into the job order workflow, the app optimizes resource utilization, reduces downtime, and helps maintain project schedules and budgets. Additionally, it logs maintenance history, tracks associated costs, and generates reports, providing enhanced transparency, control, and efficiency across multi package, multi location infrastructure projects.

• Equipment Creation and Allocation to Job Orders
• Equipment Cost Tracking
• Maintenance Requests and Breakdown Tracking
• Equipment Downtime Analysis


• Change Order and Variation Management

This app enables project teams to efficiently create, manage, and track change orders within the context of job costing, job contracting, and large scale construction projects. Specifically designed for railway, metro, and airport infrastructure projects, it allows users to document scope changes, update cost estimates, and adjust project schedules in real time. By integrating change orders with job cost sheets, project budgets, and work orders, the app ensures that all modifications are accurately reflected, approvals are properly tracked, and financial and timeline impacts are managed effectively. This functionality provides greater control, transparency, and accountability across multi package, multi location infrastructure projects.

• Project and Job Order Level Change Orders
• Cost Impact and Variation Tracking
• Client Approval Workflow
• Separate Billing for Variations


• Contractor Job Order Inspection and Evaluation

The app offers an inspection feature for Job Orders specifically designed for railway, metro, and airport infrastructure construction projects. This feature streamlines the process of verifying task completion, ensuring that work adheres to quality standards, regulatory compliance and project specifications. By integrating inspections directly into job orders, the module enables project teams to monitor progress in real time, identify issues promptly, and maintain efficient workflow management. This ensures that large scale, multi package infrastructure projects are executed with consistent quality, transparency, and timely completion.

• Task Completion Verification
• Quality and Compliance Checks
• Progress Monitoring
• Defect and Non Conformance Logging


• Project Notes and Job Order Notes

The Project Notes and Job Order Notes feature allows teams to record and track important updates, instructions, risks, material requirements, and progress for both overall projects and individual job orders. It ensures clear communication, proper documentation and transparency across railway, metro, and airport infrastructure projects.

• Overall project and task specific updates
• Key decisions and approvals
• Risk and issue tracking
• Client communications and instructions
• Material, resource and scope change requirements


• RFI Management for Construction Projects

This application is a centralized Request for Information (RFI) Management System built for large scale construction and contracting projects such as railway infrastructure, airport construction and expansion, and metro or urban transit developments. It enables customers, suppliers and project teams to submit, track, and respond to RFIs through a secure digital platform, ensuring clear communication, accountability, and organized documentation throughout the project lifecycle.

• Online RFI submission with document attachments
• Automatic unique RFI number and secure backend storage
• Real time status tracking for customers and suppliers
• Internal communication, review and controlled closure by Project Team
• PDF export, feedback system and configurable RFI stages and types


• Construction Project Transmittals, Submittals and Task Orders

This application provides a centralized platform to manage Submittals and Transmittals for construction and contracting projects, specifically tailored for railway, metro and airport infrastructure development. It allows project teams, clients, and suppliers to submit, track, review and approve documents such as drawings, specifications, materials and reports, ensuring streamlined communication, secure document storage and full audit trails for complex infrastructure projects.

• Manage Submittals: materials, shop drawings, method statements and approvals
• Manage Transmittals: drawings, reports, revisions and formal document exchange
• Track status of all documents in real time
• Secure centralized storage with version control and audit trail
• Streamlined communication between project team, clients and suppliers


• Construction Project Daily Log

This application enables Project Users and Project Managers to create and manage Daily Logs for Construction Projects, Job Contracting Projects and Work Orders/Job Orders in Metro, Railway and Airport infrastructure projects. Users can record daily activities including work performed, manpower, equipment, materials and site conditions. Logs can include attachments such as photos, drawings or reports and are reviewed and approved by supervisors or project managers. All daily logs are stored securely in a centralized system, allowing for progress tracking, reporting, audits and performance analysis, ensuring better control and transparency across complex infrastructure projects.

• Enable Project Users and Project Managers to create daily logs for construction and job contracting projects.
• Record work performed, manpower, equipment, materials and site conditions.
• Attach supporting documents such as photos, drawings and reports.
• Review and approve logs by supervisors or project managers.
• Centralized storage and reporting for audits, progress tracking and project performance analysis.


• Document Management for Job Contracting and Construction Projects

This application allows you to link documents to Job Orders and Job Cost Sheets for railway and metro construction projects. It provides a centralized system to track and manage all relevant paperwork such as drawings, contracts, invoices and material receipts associated with each job. This ensures a streamlined workflow, proper organization and easy access to all project documentation, supporting accurate cost tracking, progress monitoring and overall job management.

• Link documents (drawings, contracts, invoices, receipts) to Job Orders and Job Cost Sheets.
• Track all project related paperwork in a centralized system.
• Streamline workflow and improve document organization.
• Enable accurate cost tracking for labor, materials and tasks.
• Support review, approval and reporting for project management
• For more details, please check the screenshot below.

Infrastructure Project Lifecycle Workflow

The workflow begins when a government authority or private sector organization announces a tender for an infrastructure project such as Railway, Metro, Airports or maintenance services. The Business Development team identifies the opportunity through tender portals, direct invitations, or client communication and registers the tender in the system. This record captures key details including client information, scope of work, submission deadlines, eligibility requirements and estimated project value. After an internal feasibility review, management decides whether to participate in the bid.

Once approved to proceed, a project is initiated in the system for estimation purposes. The estimation and planning teams study the tender drawings, technical specifications and contractual terms. A detailed Bill of Quantities (BOQ) is prepared or validated based on the tender documents. The BOQ is then structured into a job cost sheet where projected costs are categorized under materials, labour and overheads. Quantity take offs are verified, labour productivity is estimated, equipment utilization is planned and risk provisions are considered. Based on these inputs, a comprehensive cost estimation is prepared, including markup and target profit margins.

After internal technical and commercial approvals, a formal quotation or bid proposal is generated and submitted to the client within the tender deadline. If the bid is successful and the contractor is awarded the project, the quotation is converted into a confirmed sales order. A formal contract agreement is then prepared and signed, defining scope, timelines, payment terms, retention percentage, advance payment conditions and change order procedures. If the contract includes an advance payment clause, an advance invoice is generated as per agreed terms. At this stage, the financial structure of the project is configured, including retention rules.

Once the contract is executed, the project becomes active and the Project Manager creates job orders to break down the scope into manageable work packages such as excavation, structural works, electrical installations, plumbing, finishing, or other infrastructure components. These job orders serve as execution units for planning, cost tracking, and performance monitoring. Site engineers raise material requests based on work requirements, procurement officers issue purchase orders to approved vendors, and upon delivery the store department updates inventory records. Vendor bills are recorded by the finance team, and actual material costs are posted automatically to the projects job cost sheet.

Labour activities are managed through daily timesheets recorded by supervisors, capturing workforce hours allocated to specific job orders. These labour entries are converted into actual labour hours in real time. Equipment required for execution is registered and allocated to job orders, and equipment usage costs are absorbed into the project. If maintenance related tasks arise during execution, maintenance requests are logged, inspections and checklists are completed, materials are planned and requisitioned, and the task is closed after completion.

Risk management is ongoing throughout the project lifecycle. Potential risks are identified and documented, and if incidents occur, they are recorded against the relevant job orders and resolved through corrective actions. When scope variations arise due to design changes, site conditions, or client instructions, a change request is initiated. The Project Manager reviews the change internally and submits it to the client for approval. Once approved, the contract or sales order is revised to reflect the updated scope and financial impact.

If parts of the project are subcontracted, subcontract job orders are created and subcontract purchase orders are issued. Deliverables are tracked against milestones, subcontractor progress is certified through IPCs, vendor bills are recorded, and retention amounts are processed according to subcontract terms. Daily site logs are prepared by site engineers to record progress, manpower deployment, equipment usage, weather conditions and any site issues. These logs are submitted to the Project Manager for review and documentation.

Billing activities occur after contractual setup and measurable work progress. Advance invoices are issued at the beginning if agreed in the contract. As execution progresses, Interim Payment Certificates are prepared based on certified quantities of completed work. Progress invoices are generated reflecting work done, retention deductions, and advance recovery as per contractual terms. All actual costs from materials, labour, equipment and subcontractors are continuously posted to the job cost sheet, enabling real time profitability monitoring and cost control. Upon project completion, a final invoice is generated, retention is released according to agreement and the project is financially closed once all contractual and financial obligations are fulfilled.

Metro Infrastructure Project

Tender Bid Form with Tender Details Tab : Metro Project

Tender Bid Form with Tender Documents Tab : Metro Project

Tender Bid Form with Location Details Tab and Project Creation : Metro Project

Tender Bid Form with Create Project Button : Metro Project

Created Project Form View

Created Project Form View with Tender Details

Contract Management

Contract Kanban View

Contract Form View with Contract Details Tab

Contract Form View with Plan Details Tab

Contract Form View with Internal Note Tab

BOQ and Job Cost Sheet Setup

Bill of Quantities Form with Materials Tab

Bill of Quantities Form with Labours Tab

Bill of Quantities Form with Overhead Tab and Convert to Job Cost Sheet Button

Converted Job Cost Sheet Form with Materials Tab

Job Cost Sheet Form with Labours Tab

Job Cost Sheet Form with Overhead Tab

Create Job Estimate Button on Job Cost Sheet

Created Job Estimation with Materials Tab

Created Job Estimation with Labours Tab

Created Job Estimation with Overhead Tab

Create Quotation Button on Job Estimation Form

Open Created Sale Quotation from Job Estimate

Project Execution

Open Tasks for Related Project

Subcontractor Job Order Execution

Create Subcontractor Job Button on Job Order

Created Subcontractor Job Order Form with Subcontract Details Section

Subcontractor Job Order Form with Deliverables Section

Subcontractor Job Order with Purchase Order Lines and Create Purchase Order Button

Open Created Purchase Order from Subcontractor Job Order

IPC Form Creation in My Account Portal

Interim Payment Certificate with Digital Signature Option

Submit Button on IPC

Submmitted IPC

Subcontractor IPC Backend Form with Options

Create Vendor Bill Button on Subcontractor IPC

Created Vendor Bill from Subcontractor IPC

Retention Entries Smart Button on Posted Vendor Bill Form

Open Retention Entry Form with Vendor Bill Create Button

Internal Job Order Execution

Job Order with Description Tab

Job Order with Material Plannings tab and Create Requisition Button

Open Created Requisition from Job Order

Open Created Purchase Orders from Requisition

Job Order with Consumed Materials Tab

Job Order with Material Requisitions Tab

Job Order with Timesheets Tab

Job Order with Maintenance Equipment Tab to Create Maintenance Equipment

Job Order with Maintenance Request Tab to Create Maintenance Request

Open Change Order from Job Order

Change Order Preview Button

Change Order Form View on My Account Portal

Project with Risk Register Tab and Create Incident Button

Incident Form View with Risk Management Tab

Customer Interim Payment Certificate (IPC)

Create IPC Button on Sale Order

Wizard of Generate Interim Payment Certificate from Sale Order

Created Customer IPC

Create Customer Invoice Button on Customer IPC

Created Customer Invoice with Advance Recovery and Retention Lines

Retention Entries Smart Button on Posted Customer Invoice

Retention Entry Form View with Create Invoice Button

Progress Billing

Job Cost Sheet Material Tab with Acutal Purchased Quantity, Actual Purchased Cost, Actual Vendor Bill Quantity, Actual Vendor Bill Cost

Job Cost Sheet Labour Tab with Acutal Timesheet Hours, Actual Timesheet Cost

Job Cost Sheet Overhead Tab with Acutal Purchased Quantity, Actual Purchased Cost, Actual Vendor Bill Quantity, Actual Vendor Bill Cost with Create Invoice Button

Create Customer Invoice Wizard Open From Job Cost Sheet

Created Customer Invoice from Job Cost Sheet

Subcontractor Portal

Customer Portal : IPC, Job Orders and Deliverables Management

Subcontractor Job Orders in My Account

Subcontractor Job Order Portal Form

Deliverables on My Account Portal with Create Deliverable Button

Deliverables Portal Form

PDF Reports

Project BOQ PDF Report

Tender Bid PDF Report

Job Inspection PDF Report

IPC PDF Report

Job Cost Sheet PDF Report

Job Cost Sheet Profit and Loss PDF Report

Print Change Order PDF Report

Print Job Estimate PDF Report

Print Job Order PDF Report

Print Purchase Requisition PDF Report

Print Subcontracting Job Order PDF Report

Contract Management

BOQ and Job Cost Sheet Setup

Subcontractor Job Order Execution

Internal Job Order Execution

Customer Interim Payment Certificate (IPC)

Progress Billing

Bid Creation

Tender Bid Form with Tender Details Tab : Airport Infrastructure Contract

Tender Bid Form with Document Tab : Airport Infrastructure Contract

Tender Bid Form with Location Details Tab and Project Creation : Airport Infrastructure Contract

Created Project Form View

Contract Management

Contract Form View with Contract Details

Contract Form View with Plan Details

Contract Form with Internal Note

BOQ and Job Cost Sheet Setup

Bill Of Quantities Form with Material Tab

Bill Of Quantities Form With Labour Tab

Bill Of Quantities Form with Overhead Tab

Convert Job Cost Sheet Button on BOQ

Converted BOQ Job Cost Sheet with Material Tab

Converted BOQ Job Cost Sheet with Labour Tab

Converted BOQ Job Cost Sheet with Overhead Tab

Job Estimate with Material Estimation Tab

Job Estimate with Labour Estimation Tab

Job Estimate with Overhead Estimation Tab

Create Quotation Button on Job Estimate

Open Created Quotation from Job Estimate

Subcontractor Job Order Execution

Create Subcontractor Job Button on Job Order Form

Created Subcontract Job Order Form with Subcontract Details Section

Subcontract Job Order with Deliverables Tab

Subcontract Job Order with Purchse Order Line and Create Purchase Order Button

Purchase Order Form View Created from Subcontract Job Order

Create IPC Website Form View on Portal

Interim Payment Certificate with Digital Signature Option

IPC Backend Form with Selected Create Vendor Bill Option

Create Vendor Bill Button on Subcontractor IPC

Open Vendor Bill From Subcontractor IPC

Retention Entries Smart Button on Posted Vendor Bill Form

Open Retention Entry Form with Vendor Bill Creation

Internal Job Order Execution

Job Order Form with Description Tab

Job Order Form with Material Planning Tab

Job Order Form with Material Requisition Tab

Job Order Form with Timesheet Tab

Job Order Form with Maintenance Equipment Tab

Job Order Form with Maintenance Requests Tab

Purchase Requisition Form View

Create Incident Buttton On Job Order

Risk Incident Form View Created from Job Order

Change Order Form View

Change Order Form with Change Order Preview Button

Change Order Form View on My Account Portal

Customer Interim Payment Certificate (IPC)

Create IPC Button On Quotation

Open Create IPC Wizard Form

Open Created Customer IPC from Quotation

Create Customer Invoice Button On IPC

Open Created Customer Invoice from IPC

Retention Entries Smart Button On Customer Invoice Form

Retention Entry Form View

Progress Billing

Job Cost Sheet Material Tab with Acutal Purchased Quantity, Actual Purchased Cost, Actual Vendor Bill Quantity, Actual Vendor Bill Cost

Job Cost Sheet Labour Tab with Acutal Timesheet Hours, Actual Timesheet Cost

Job Cost Sheet Overhead Tab with Acutal Purchased Quantity, Actual Purchased Cost, Actual Vendor Bill Quantity, Actual Vendor Bill Cost

Create Invoice Button on Job Cost Sheet

Create Customer Invoice Wizard Open on Job Cost Sheet

Open Creted Invoice From Job Cost Sheet

Contact / Support
Introducing Probuse Consulting Services Pvt. Ltd.

If you need any help or want more additional features, you may contact us through:
Email: contact@probuse.com
Website: www.probuse.com
Skype: mustufa_probuse