$ 8624.14
This is a dependent SchoolOS application. It runs on top of the main SchoolOS app (the unified data model, roles and portals). Get the complete SchoolOS bundle - every module, every portal, every report - in a single license.
| This app: USD 297.38 Complete Bundle: USD 12,500 View Complete SchoolOS Bundle → |
SchoolOS - Co-Curricular Activities
Co-curricular activities management for Odoo 19 - Activity Plans | Sessions | Participants | Consent Workflow | Risk Assessments | Evidence | Outcomes | Awards | Staff Allocation | Reminders
SchoolOS Co-Curricular Activities runs the full life of every co-curricular and extra-curricular activity in Odoo 19. Plan sports, clubs, competitions, field trips and performing arts, route each plan through submission, HSE and transport review to approval, then schedule sessions on the calendar. Enrol participants, collect parent consent, complete risk assessments, capture evidence, record learning outcomes and issue award certificates. Reminders, staff allocation and four-portal visibility keep students, guardians, teachers and managers aligned - all on the unified SchoolOS student data.
Who is this for?
- Activity, clubs and house coordinators
- Sports, performing-arts and competition leads
- Trip organisers running field trips and visits
- Health & safety / HSE officers approving risk
- Teachers supervising sessions and outcomes
- Guardians giving consent and students enrolling
- School leadership tracking participation and awards
- Odoo consultants and developers extending the suite
Key Benefits
End-to-End Co-Curricular Activities Management
Activity plans, sessions, participants, consent, risk, evidence, outcomes and awards in one module - complete co-curricular activities management on the unified student record.
Safety-First Approval Chain
A consent / risk assessment workflow routes each plan through HSE and transport review, with computed risk levels flagging high and extreme hazards.
Evidence to Recognition
Capture photos, reflections and outcome reports, then issue numbered award certificates - building a real portfolio of student achievement.
Four-Portal Visibility
Students, guardians, teachers and managers each see the right slice of activity, consent and awards through their SchoolOS portal.
Feature Highlights
Activity Plans & Categories
Plan one-time, recurring or multi-day activities across categories from sports and cultural to community service, performing arts and academic enrichment.
Approval & Review Workflow
An eleven-stage lifecycle moves plans through Submitted, HSE Review, Transport Review, Approved, Scheduled, In Progress, Done and Closed.
Sessions & Calendar
Generate recurring sessions automatically and sync each plan to an Odoo calendar event with location and timing.
Participants & Attendance
Enrol students with a role, track Planned / Present / Absent / Excused attendance and record result, score and rank per participant.
Parent Consent Workflow
Send consent requests to guardians and track Pending, Approved or Declined status with a signed consent file and timestamp.
Risk Assessment Matrix
Score likelihood against impact to compute a Low - Extreme risk level, with mitigation, responsible staff and a review status.
Evidence Capture
Submit photos, documents, video links, reflections and reports, each reviewed Pending / Accepted / Returned and visibility-controlled.
Learning Outcomes
Record knowledge, skill, leadership, teamwork, creativity and wellbeing outcomes with an achievement level and teacher comment.
Awards & Certificates
Issue certificates, medals, trophies and prizes with an auto-numbered certificate and a print-ready certificate PDF.
Staff Allocation
Assign organisers, supervisors, coaches, nurses, transport coordinators and security with their responsibility and confirmation.
Reminders
Schedule before-start, consent-deadline, evidence-due and custom reminders targeted at students, parents, teachers or staff.
Activity Dashboard & Wizard
An activity dashboard plus a report wizard export plans, participants, consent, risk, evidence, outcomes and awards to PDF or Excel.
End-to-End Workflow
1 | Create an activity plan with its category, schedule, objective and required consent, risk or transport flags |
2 | Submit the plan and route it through HSE and transport review for approval |
3 | On approval, schedule the plan, auto-generate recurring sessions and create the calendar event |
4 | Enrol participants, send consent requests to guardians and complete the risk assessment |
5 | Run the activity, mark attendance and capture photos, reflections and outcome evidence |
6 | Record learning outcomes, issue award certificates and close the plan after evidence review |
Screenshots
Role-Based Experience
Activity Organiser
Plans activities, enrols participants, allocates staff, runs sessions and issues awards.
HSE / Approver
Reviews risk assessments and transport, then approves or returns the plan.
Guardian / Student
Gives consent, sees enrolled activities and views evidence, outcomes and awards.
Teacher / Manager
Supervises sessions, records outcomes and tracks participation on the dashboard.
Reports & Dashboards
- Activity dashboard with KPI tiles for plans, participation, consent and awards
- Activity Plan report and Activity Completion Summary (PDF)
- Participant List, Staff Responsibility Sheet and Parent Consent Status (PDF)
- Risk Assessment, Evidence and Outcomes reports (PDF)
- Award / Prize Register and per-student Award Certificate (PDF)
- Report wizard exporting plans, schedule, attendance, consent, risk, evidence, outcomes and awards
- XLSX downloads for schedule, participants, consent, evidence, outcomes and awards
Integrates with SchoolOS
This application is part of the SchoolOS suite and requires the main SchoolOS application (the unified data model, roles and portals). SchoolOS - Co-Curricular Activities plugs into the same student / staff / academic records and the Student / Teacher / Parent / Manager portals, so every action updates one source of truth and role-based access is enforced consistently. Get the complete suite here:
Technical Quality
- Role-based and record-rule access control
- Multi-school and multi-curriculum ready
- Portal-ready (Student, Teacher, Parent, Manager)
- Dashboard-ready with KPI tiles
- Report-ready (PDF + XLSX)
- Clean, extendable Odoo 19 architecture
- Runs on Odoo Community and Enterprise
- Deploy on Odoo.sh or on-premises
Customisation, Implementation & Mobile Apps
Customisation & Implementation: Binary Bridge Technology Services provides full customisation, configuration, data migration, training and on-the-ground implementation for SchoolOS. To scope your rollout, contact us at odoo@bbtech.ae or WhatsApp +971 56 128 6321.
Native iOS & Android mobile apps for all SchoolOS portals are available as a separate add-on (not included in the suite license). See the main SchoolOS listing for mobile-app pricing and options.
Built for GCC & international schools
SchoolOS is a unified school-management platform for the Gulf and international K-12 market - multi-curriculum (CBSE | IB | British | American | MOE | Cambridge), multi-school and multi-currency, with Arabic / RTL interfaces and an optional Hijri calendar. It runs entirely on Odoo 19 Community or Enterprise, on Odoo.sh or on-premises, with full Odoo accounting built in. Built and tested for GCC schools - and fully usable by any school worldwide.
Why SchoolOS vs the alternatives
How an integrated, GCC-ready Odoo suite compares with a generic SIS or a stack of spreadsheets and point tools.
| Capability | SchoolOS | Generic SIS | Spreadsheets / point tools |
|---|---|---|---|
| Single unified student / staff record across every module | ✓ | - | - |
| Multi-school & multi-company scoping with record rules | ✓ | partial | - |
| Role-based Student / Parent / Teacher / Admin portals | ✓ | partial | - |
| Fees & accounting that post to Odoo | ✓ | - | - |
| Arabic / RTL interface + Hijri calendar option | ✓ | - | - |
| Runs on Odoo 19 Community & Enterprise | ✓ | partial | n/a |
| Multi-curriculum (CBSE / IB / British / American / MOE) | ✓ | partial | - |
| One vendor, one stack, audited ISO processes | ✓ | - | - |
Frequently asked questions
About Binary Bridge
Binary Bridge Technology Services is an Odoo implementation and product partner based in the United Arab Emirates. We have delivered solutions across 36+ industries, implemented for 256+ clients, and bring 10+ years of Odoo ERP implementation and development experience. Every engagement follows audited quality and data-security processes.
Ready to bring your school online?
Talk to Binary Bridge for implementation, customisation and on-the-ground rollout support - or get the Complete SchoolOS Bundle now.
Also included in this app
More capabilities that ship in this module - all part of the one SchoolOS licence.
- Guardians give activity consent online through their portal - no paper forms
- Students and guardians see their activity calendar in the portal
This app is sold only as part of the complete SchoolOS bundle
Every SchoolOS module is built on the shared SchoolOS core and works together as one system - installed on its own, a single app has limited use. To get the full, integrated value, purchase the complete SchoolOS suite (one unified licence, USD 12,500) rather than this module alone.
Get the Complete SchoolOS Suite →Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Please log in to comment on this module